Paralegal

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.  

The Project\: 

Mace, as part of MPA delivery partner joint venture of Mace-Parsons-Arcadis, have been selected as the Gateway Development Commissions partners of choice to support the GDC across the Gateway Program in New York, inclusive of the Hudson Tunnel Project.

The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. A milestone project supported by the bipartisan Infrastructure Investment and Jobs Act (IIJA), the project is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety First - Going Home Safe and Well.

• Client Focus - Deliver on Our Promise.

• Integrity - Always Do the Right Thing.

• Create Opportunity - For Our People to Excel.

You’ll Be Responsible For: 

• Organize, maintain, and track legal documents, contracts, and project records using document management systems.

• Assist with the preparation, editing, and formatting of legal documents, correspondence, and reports.

• Maintain organized records and files (physical and digital).

• Assist with billing, invoicing, and budget tracking for legal services.

• Conduct legal research on statutes, regulations, and case law relevant to infrastructure, environmental, and transportation matters.

• Summarize findings and provide memoranda to attorneys and project managers.

• Track receipt of public record request and responses, and appeals and responses

• Coordinate with GDC personnel on the collection of data and documents responsive to document requests.

• Review responsive documents, identify information to be redacted based upon exceptions under applicable law, in coordination with parties to such documents or having privilege rights, and application of redactions.

• Prepare responses to requests for records in consultation with attorneys.

• Draft responses to appeal in consultation with attorneys.

• Liaise with internal teams (engineering, procurement, project management) and external counsel on deliverables with particular focus on third party agreements necessary for projects.

• Coordinate with others on the scheduling of meetings with Commissioners.

• Prepare draft minutes for Board meetings and Committee meetings in consultation with attorneys.

  
   

You’ll need to have:

• Bachelor’s degree required; Paralegal Certificate optional.

• Familiarity with contract administration, public procurement, and regulatory compliance is highly desirable.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office Suite and legal document management software.

• Highly organized, detail-oriented, and able to manage multiple priorities.

• Ability to handle confidential information with discretion.
  
  
  Note: The estimated starting salary for this position is $130k. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.  

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.