Legal Leasing Administrator

 

What you'll do:

• Provide administrative support to the Legal Leasing Team.

• Prepare files for internal paralegals and attorneys.
• Draft various legal documents including NDAs, Property Subordination agreements, consent letters, default notices, and correspondence.
• Coordinate UPS deliveries and obtain necessary signatures.
• Upload files to the internal record-keeping system.
• Process invoices and prepare matters in Legal Tracker.
• Maintain schedules and manage the preparation and delivery of various reports (e.g., timesheets, outside counsel spend, budgets).
• Organize events and prepare AR invoices for specific legal work (e.g., landlord waivers, estoppels, commencement date agreements).
• Prepare files for outside counsel and update/modify site plans.
• Manage UPS and certified mail for the Legal Leasing Team.
• Process expense reports for the Legal Leasing Team.
• Update lease issues summaries and title issue summaries.
• Provide W-9 forms upon request.
• Find documents.
• Prepare site plans.
• Request checks from Accounts Payable through Nexus for payouts from landlords for various fees (e.g., consent fees, LTA fees, lender request fees).
• Update data within internal systems.

 

What we're looking for:

• College degree and one to three years of related administrative experience and training or equivalent combination of education and experience.
• Strong organization skills, attention to detail, communication, and general administrative skills a must.
• Excellent computer and data entry skills required, including Word, Excel, PowerPoint and Adobe