Records Analyst

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The Ohio Attorney General’s Office is seeking a Records Analyst with two or more years of experience in the records management or a related field who can apply analytical and problem-solving skills to various projects and situations, maintain accurate records and reporting, and handle inquiries from the office and public. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs.  The headquarters location is 30 E. Broad St., Columbus. The successful candidate will assist the Director of Records Management with the following duties\: 

 Administration of Document Management and Case Management Systems

·  Manages assignment and application of retention schedules in systems.

·  Runs and manages disposition reports and authorizations.

·  Identifies and flags office records related to litigation holds.

 Inventory and Management of Record Storage Areas

·  Assists AGO sections in inventorying and managing office records in various file rooms, offices, electronic storage areas, and off-site records storage.

·  Provides guidance to AGO sections on reorganizing record storage for ease of applying records retention schedules.

 Review and Creation of Records Retention Schedules

·  Conducts records analysis meetings with AGO sections to gather information to draft or update a retention schedule in coordination with Director.

·  Conducts legal/compliance research on laws, regulations, and standards affecting the retention of office records.

·  Submits records retention schedules additions, updates, or obsoletions to state system for review and approval.

 Review and Approve Records Disposal Request Forms

·  Reviews and approves records disposal request forms submitted by AGO sections to verify that the office records are eligible for disposal.

Other duties as assigned

·  Develops and conduct various staff and state-wide training.

·  Monitors and edits litigation hold tracking information.

·  Other activities as requested by the Director.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Minimum Qualifications:

 - Bachelor's degree in Records Management, Library and Information Sciences, Public Administration, Business Administration, or a directly related field. An equivalent combination of education and related experience may also be considered.

- Two years of professional work experience within the field.

- Experience with Microsoft Office programs.

- Possesses of a valid driver’s license.

- Ability to lift 20 to 40 lbs. if necessary.

Preferred Qualifications:

 - Holds a Master of Library and Information Science (MLIS) degree, a Certified Records Analyst (CRA) certification, a Certified Records Manager (CRM) certification, or has an equivalent combination of education and related experience.

-Experience with document and/or content management systems.

Job Skills\: Records Management, Attention to Detail, Collaboration, Analyzation, Strategic Thinking, Verbal and Written Communication 

The Attorney General’s Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences. We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path.  Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others.

Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.

The Attorney General's Office may fill additional, similar positions as a result of this posting.

The Ohio Attorney General’s Office is an Equal Opportunity Employer.

Serves at the pleasure of the Attorney General per O.R.C. 124.14(B)(2).

AGO#\: 25-03-061

Background Check Info:

Selected candidate(s) will be subject to the following background checks:
Criminal history
Driving record
Taxes
Drug Test

In addition, an Internet search may be conducted of publicly available and job-related information through social media
(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.).

The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.