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Job Description
We are seeking a detail-oriented and organized Legal Assistant to support daily office operations while providing administrative assistance to the Legal Department. This role will assist with maintaining legal records, organizing documentation, processing correspondence, and supporting day-to-day legal operations. The ideal candidate will be highly organized, dependable, and comfortable handling confidential information. This position will also provide general office support, including mail handling, document scanning, check processing, and assisting with occasional office visitors and administrative needs. Job Duties and Responsibilities
Legal Department Support
- Provide administrative and clerical support to the Legal Department.
- Maintain and organize legal files, records, and electronic document systems.
- Assist with scanning, filing, and tracking legal documents and correspondence.
- Prepare, organize, and distribute legal documents and materials as requested.
- Assist with document management, including ensuring records are properly stored and accessible.
- Support legal department projects, deadlines, and administrative processes.
- Assist with tracking contracts, legal notices, claims, and other important documentation.
- Gather and organize information and documentation needed for legal matters.
- Maintain confidentiality of sensitive legal and company information.
- Provide general administrative support to attorneys and legal team members
Administrative & Office Support
- Collect, sort, and distribute incoming mail and correspondence.
- Scan and electronically file documents, checks, and other records while ensuring proper routing.
- Process incoming checks, including preparing deposits and maintaining related documentation.
- Assist with maintaining organized physical and digital filing systems.
- Support basic office operations, including ordering supplies and ensuring office areas are organized.
- Assist with coordinating and welcoming occasional visitors or guests at the office.
- Provide additional administrative support and assist with special projects as needed.
- Previous office administration, legal assistant, legal clerical, or related experience preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent attention to detail and ability to maintain accurate records.
- Ability to handle confidential information with discretion and professionalism.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Office 365.
- Ability to learn new systems and processes quickly.
- Ability to work a flexible schedule of approximately 30 hours per week
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Generally required to stand, walk, sit, use hands, handle documents, bend and stoop as needed, and reach with hands and arms.
- Required to use a keyboard and computer regularly.
- Specific vision abilities required, including those required to perform extensive computer-related work.
- Must be able to verbally communicate with others and exchange accurate information.
- Ability to receive detailed information through oral communication, and to distinguish sound and perceive the nature of sounds at normal speaking levels with or without correction.
The work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Moderate noise (i.e., home office with computer, phone, and printers).
- Ability to sit at a computer for an extended period.
* Must be able to perform all the essential duties of the job with or without reasonable accommodation.
About Ag Resource Management Ag Resource Management, LLC (ARM) is a technology-based financial solutions provider, offering innovative lending products and services to the agricultural industry. ARM’s commitment to agriculture and its unique underwriting approach are unsurpassed in the industry. Our production lending and crop insurance services have helped thousands of farmers with millions of acres over the past several years.
The opportunity to work at ARM includes:
- 401(k) (Roth and Traditional options) with employer match and vesting
- Paid Time Off (PTO)
- Competitive compensation and benefits package
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