Child Support Legal Specialist

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Mission Statement: Engaging and partnering with the community to improve safety, health and well-being of individuals and families through the delivery of responsive and collaborative services.

Vision Statement: The people of Weld County are connected to the resources needed to thrive in the community and feel safe and empowered.

Values: Accountability – Integrity – Service – Communication - Innovation

Weld County Department of Human Services’ greatest asset is our staff.

The Ideal Candidate for the Department of Human Services, (AAA) Home & Community Supports Division will be someone who possesses the following traits:

1. Critical thinking and strong oral and written communication skills
2. Strong self-started that is deadline driven
3. Attention to detail for preparation of legal documents

4. Able to structure the workload to ensure all tasks are given the correct priority, and work efficiently in  multiple computer systems

Open Until March 4, 2025

Essential Duties and Responsibilities

The following job duties are established to outline the basic duties and responsibilities of the above captioned position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  

Legal Document Management (45%):

• Prepare legal documents for the County Attorney and legal technicians.
• Create and maintain electronic legal shells/templates.
• Serve as the primary liaison between County Attorney, client’s attorney, and the courts.
• Maintain and update attorney’s calendar and docket calendar with accuracy, working directly with court with discrepancies arise.
• Accurately track and file documents with court in a timely manner as determined by division leadership.
• Answer and respond to inquires regarding court scheduling, contacting other child support agencies, and resolving discrepancies in records.
• Maintain and update legal logs for tracking of documents filed, prepared, and requested from courts.
• Request civil action number for appropriate cases from courts.
• Prepare, send, and accurately track process service request, working closely with process servers.

Clerical and Administrative Support (25%):

• Initiate new cases on the Automated Child Support Enforcement System (ACSES) within timeframes set by leadership.
• Image electronic and physical incoming and outgoing documents and reindex to appropriate location.
• Perform daily mail distribution and work with mailroom on resolving discrepancies.

Supply and Equipment Responsibilities (15%):

• Monitor inventory and maintain an organized storage room.
• Order and distribute office equipment and supplies.
• Operate and perform minor maintenance on standard office equipment.

Other Duties as Assigned (15%):

• Follow policies and procedures, including the Weld County Code of Conduct, and adhere to strict confidentiality guidelines regarding the appropriate release of information, as outlined in both.
• Other duties may be assigned. Any one position may not include all duties listed, nor do the listed examples include all duties which may be found in positions of this class.

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Required Qualifications:

• High School Diploma OR High School Equivalency (GED)
• Three (3) years full time business or clerical experience in an office environment.
• One (1) year experience as a legal assistant, paralegal, and/or completion of a paralegal certification.  
• Candidate must pass Human Services Background Check. Background checks include CBI/FBI fingerprinting and will continue to be monitored throughout employment. This is an ongoing condition of continued employment.
• Candidate must have a valid Colorado Driver's License and Liability Insurance. Must provide own transportation and be willing to travel throughout Weld County including the South County offices.
• Candidate must have ability to enter data into several different computer programs. Ability to learn and apply new computer skills on a regular basis. Knowledge of computer programs such as Microsoft Windows and Word, Excel, and Outlook.
• Candidate must have ability to read and comprehend instructions, correspondence and department policies and procedures.
• Candidate must have ability to communicate verbally and in writing.  
• Candidate must have ability to effectively communicate in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Candidate must have ability to adapt to fast paced, high volume and ever-changing work environment and be able to handle high stress situations.
• Candidate must adhere to strict guidelines regarding confidentiality and appropriate release of information.

Preferred Qualifications: 

• Successful completion of an Associate’s Degree or higher
• Experience in legal document preparation or in a courtroom setting.
• Experience with County or State Child Support Services programs.

Certifications/Licenses Required:

• Must obtain Paralegal Certificate within first 12 months of employment if not certified upon hire.
• Most obtain notary within 12 months of hiring.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. 
• The employee is occasionally required to stand and walk.   
• The employee frequently is required to use their hands and reach with hands and arms.
• Occasionally, the employee must lift and/or move up to 25 pounds.
• Specific vision abilities required for this job include close vision, distance vision, peripheral vision, and the ability to adjust focus such as when using a computer or are reading.

Work Environment:

• Primary work location is at the Chase Building 822 7th Street, 6th Floor, Greeley, CO 80631.  Primary work location subject to change.  Occasional travel throughout Weld County.
• This position is in-person and may be eligible for occasional teleworking options upon successful completion of initial training and demonstration of quality work performance.
• Reliable, predictable attendance within department business hours of 8:00am to 5:00pm Monday through Friday.

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings. This range encompasses the nine pay steps available should you receive the position and demonstrate satisfactory performance over time.

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Weld County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.