Legal Assistant 1 or Trainee (NY HELPS) - Charities
State of New York See More Job Openings by This Employer
This position is in the Registrations Section of the Charities Bureau. The incumbent of the position would serve on the Evaluator Team and may perform all or any of the following duties:
• Serve as an Evaluator in the Charities Bureau.
• Become familiar with the annual filing requirements and exemptions applicable to charitable organizations.
• Acquire working knowledge of pertinent laws, rules, regulations, and procedures governing charities’ compliance with New York State’s annual disclosure requirements.
• Review, analyze and evaluate about 40 charities’ filings in the online annual filing portal each day; working with the evaluator team supervisor, flag any major compliance issues found in the filings.
• Become familiar with audit issues that may be flagged in charities’ annual filings and the process for elevating them.
• Issue accurate, detailed, and complete notice letters to charities requesting missing material or fees.
• Communicate with representatives of organizations and/or their third-party preparers by email to clarify any issues with specific filings.
• Create and maintain accurate logs reflecting the daily evaluations and their results.
• As directed, assist Assistant Attorneys General with compliance issues in investigation of charities. Raise and discuss compliance issues with attorneys concerning charities.
• Perform other duties as assigned, including but not limited to helping revise charities’ notice language and annual filing guidance in the online portal.
- $46,306 - $66,634/year
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE QUALIFICATIONS:
Legal Assistant 1 (CSEA, SG-14, current starting salary $54,860, job rate $66,634)*:
Candidates must have:
A minimum of two years of full-time experience as a Paralegal/Legal Assistant (see “Definition” below).
OR
An associate degree (or higher) in Paralegal/Legal Assistant/Legal Studies or a certificate in a Paralegal/Legal Assistant program where the degree was granted from a regionally accredited college or university or one approved by the American Bar Association (ABA).
OR
An associate degree in any field where the degree was granted from a regionally accredited college or university or one approved by the American Bar Association (ABA) and one year of full-time experience as a Paralegal/Legal Assistant (see “Definition” below).
Substitution: Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted as meeting the educational and experience requirements for this title.
Definition: A Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight. Non-qualifying experience includes receptionist, records clerk, bookkeeper, and office manager.
OTHER WAYS TO QUALIFY:
Reachable on the Department of Civil Service eligible list for Legal Assistant 1 or Legal Assistant Trainee (see note below).
OR
Eligible for a lateral transfer or eligible for transfer under Sections 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.
Traineeship: Trainees must successfully complete a set training and development program to be advanced to the full performance level of this title. If you are appointed as a Trainee 1 (CSEA, NS ~ equated to SG-11, current starting salary $46,306; job rate 56,743), upon satisfactory completion of the 12-month training as a Trainee 1, you will automatically advance to Trainee 2 (CSEA, NS ~ equated to SG-13, current starting salary $51,857, job rate $63,169)*. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title (CSEA, SG-14)* without further examination.
*The base salary will include an additional $3,400 per year in downstate adjustment location pay.
Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.
The agency's hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of the Bureau/Unit and will be communicated during interviews.
In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
For more information about the Attorney General's Office, visit: www.ag.ny.gov.
