Legal Staff Assistant

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our (Legal Staff Assistant) position in our (Albany) Office.

This position offers a flexible, hybrid working arrangement.

The Position

Responsibilities 

• File and organize paper and electronic documents
• Open and close files
• Monitor active and closed files; including upkeep of related reports using our records management system (LegalKEY) and Excel.
• Process daily incoming and outgoing mail
• Assist Paralegal with administrative tasks
• Provide coverage for receptionist; answer phones
• Convert and combine document productions using Kofax PDF and Adobe
• Prepare copies of CDs, flash drives and other external storage devices
• Assist with office cleaning and repairs
• Assist with office supplies (stocking and inventory)
• Provide general administrative and clerical support as needed

Qualifications

• Experience in a law firm setting
• Knowledge of Microsoft Office Suite (Word, Outlook, Excel) and Kofax PDF or similar program
• Excellent organizational skills
• Ability to work in a fast-paced environment
• Excellent typing skills
• Strong written and verbal communication skills
• Strong attention to detail and proofreading skills
• Proficient in Microsoft Office Suite 2007 (Word, Outlook, Excel)
• Must be able to lift legal size boxes of 10 - 20 pounds

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.