Legal Talent Coordinator

The Legal Talent Coordinator supports a wide range of recruiting and associate development functions. This role is responsible for coordinating the administrative and logistical details of hiring, onboarding, training, and social initiatives for associates and summer associates. The coordinator plays a critical role in supporting the firm’s talent strategy by working closely with the Legal Talent team, attorneys, and external partners to ensure seamless execution of all recruiting and development programs.

 

DUTIES/RESPONSIBILITIES:

Recruiting & Hiring

• Coordinate scheduling and logistics for 1L, 2L, judicial clerk, and lateral attorney interviews.
• Maintain the recruiting database, including tracking applications, compiling feedback, and managing candidate communications.
• Support the Hiring Committee by preparing meeting materials, interview evaluations, and offer/rejection letters.
• Manage recruiting logistics, including law school marketing events, candidate and attorney scheduling, and travel reimbursements.
• Coordinate with search firms, maintain recruiter agreements, and process fee payments.
• Support post-offer follow-up and onboarding for all law student and attorney hires.

Summer Associate Program

• Assist in planning and executing the summer associate program, including onboarding, training, assignment coordination, social events, and performance feedback.
• Coordinate onboarding logistics with HR, Facilities, IT, Finance and Library.
• Prepare summer program materials and maintain the summer program section on the firm intranet.
• Schedule and track performance review meetings and feedback collection.
• Draft and send offer letters and post-program communications.

Associate Development & Retention

• Coordinate attorney training programs: schedule presenters, reserve rooms, arrange catering, and track attendance and CLE compliance.
• Maintain the firm’s training calendar and manage CLE certification requirements.
• Support the associate evaluation process, including database management, scheduling, and compiling reports.
• Help coordinate orientation programming for new associates.
• Provide administrative support for employment changes, such as title or practice group transitions and departures.
• Maintain accurate associate records and update intranet content related to associate development.

Program & Event Support

• Assist with planning and logistics for attorney-related internal events, meetings, and professional development programs.
• Serve as a liaison with event vendors, arrange venue contracts and catering, and manage invitations and RSVPs.
• Create and distribute event materials including invitations, name tags, signage, and presentation packets.
• Provide onsite support during firm events and assist with post-event follow-up.

COMPETENCIES:

• Organization & Attention to Detail – Demonstrates accuracy and precision while juggling multiple deadlines and responsibilities.
• Responsiveness & Professionalism – Delivers timely, high-quality support to internal and external stakeholders while representing the firm in a professional manner.
• Communication & Collaboration – Communicates clearly and effectively, and builds positive working relationships with attorneys, staff, and vendors.
• Confidentiality & Judgment – Exercises discretion with sensitive information and demonstrates sound decision-making.
• Adaptability & Initiative – Responds well to shifting priorities and takes initiative to improve processes and support the team.
• Event & Project Coordination – Manages the logistics and execution of events and recruiting activities with minimal supervision.

EDUCATION & EXPERIENCE:

• Bachelor’s degree or equivalent experience preferred.
• Experience in legal recruiting, professional development, event coordination, or similar experience preferred; experience in a law firm or professional services environment is a plus but not required.
• Proficiency with Microsoft Office and applicant tracking or recruiting databases.