Court Clerk II

This position is not eligible for remote work. This position will work a 5/8 onsite schedule.

GENERAL STATEMENT  

Performs a wide variety of routine clerical and administrative support work for the Municipal Court.  

SUPERVISION RECEIVED

Works under the close supervision of the Court Administrator.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs a wide variety of moderately complex administrative and technical duties to support the City’s Municipal Court operations, including interacting with and providing information to defendants, attorney’s, judges, law enforcement officials, and the general public.
• Assists the public over the counter and on the telephone, answer routine questions about court dates, court procedures, traffic school and other fine procedures.
• Receives payments for fines, forfeitures and collections. 
• Performs file preparation and data entry; prepares correspondence and maintains records. 
• Maintains files of stored documents; assist in updating and purging files according to department guidelines.
• Schedules appointments and hearings for defendants. 
• Receives, processes and distributes mail.
• Accurately enters a variety of data and records associated with court activities into various automated systems or applications; creates reports, documents and formats in these application programs. 
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies policies and procedures in determining completeness of applications, records, and files. 
• Research cases to determine if court orders are being followed, which may include contacting other agencies, departments, vendors or contractors.  In accordance with program guidelines, takes appropriate action if the defendant is not in compliance, including default judgments, requests for suspension of driving privileges, collections, show cause orders or warrants.
• Provides information to defendants, explaining their options regarding the various types of pleas and trials reschedule court appearances per court policy; determines fines based on the judge’s order regarding reduction schedules once a plea is entered; processes trials by affidavit. 
• Assists Court Administrator with court proceedings and docketing; uses computerized court system to track and document court decisions.
• Assists Court Administrator with matters related to jury trials including sending notices to citizens for jury duty; swearing in juries and witnesses, opening court sessions and marking exhibits.  
• Participates in continuously improving the effectiveness and efficiency of departmental operations and activities; brings issues and problems to the Court Administrator; makes suggestions for resolutions. 

 PERIPHERAL FUNCTIONS
May serve on a variety of employee committees.
Perform related duties of a similar scope and nature.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

EDUCATION AND EXPERIENCE: 

Graduation from high school or GED equivalent with course work in typing and/or general office practices. Three (3) years prior work experience in paralegal or court administrative work. 

Equivalent combination of education and experience may be considered. 

SPECIAL REQUIREMENTS 

• Law Enforcement Data Systems (LEDS) certified.
• If not already Law Enforcement Data Systems (LEDS) certified, the ability and willingness to become so within six (6) months of hire.
• Must successfully pass a criminal history background check. 
• Must be able to pass the department's security clearance standards for unescorted access to certain City facilities, including review of driving record.
• Most possess a valid State driver’s license or have the ability to obtain one prior to employment.

KNOWLEDGE, SKILLS & ABILITIES:

• Working knowledge of computers and electronic data processing.
• Working knowledge of modern office practices and procedures; working knowledge of governmental accounting principles and practices including cash handling.
• Knowledge of terminology associated with Municipal Court operations.
• Knowledge of Law Enforcement Data Systems (LEDS).
• Knowledge of citation processes and procedures.
• Skill in operating listed tools and equipment. 
• Excellent customer service skills 
• Ability to perform arithmetic computations accurately and quickly.
• Ability to communicate effectively verbally and in writing. 
• Ability to establish successful working relationships; 
• Ability to work under pressure and deal professionally with frequent interruptions.  
• Ability to meet deadlines.

TOOLS AND EQUIPMENT USED
Personal computer, including word processing, spreadsheet and data base software; central court platform; 10-key calculator by touch, standard office equipment and communication devices including phones.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an average employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of qualified individuals with limitations who can perform the essential functions of the job.

While performing the duties of this job, the employee is frequently required to stand, talk and hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Weekly lifting, moving and carrying of objects over up to 20 lbs, and crouching, bending, kneeling. Specific vision abilities required by this job include close vision and the ability to adjust focus. Regular focus on a computer screen for prolonged periods and daily use of a keyboard. Occasionally dealing with distraught or difficult individuals. 

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work is performed in a standard indoor office setting. The noise level in the work environment is usually quiet.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.