Community Association and Litigation Legal Assistant

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive Legal Assistant to join the community association and litigation teams. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Manage attorney calendars, including scheduling and tracking court dates, hearings, depositions, mediations, client meetings (including Zoom), deadlines, Continuing Legal Education (CLE) registrations, and payment of attorney Florida Bar dues.
• Draft, edit, proofread, and format a wide range of legal documents, such as , motions, notices, orders subpoenas, contracts, amendments, correspondence, and covenant enforcement letters.
• Open and close legal matters in accordance with firm procedures, including conflict checks, drafting retainer agreements, ensuring retainer fee deposits are received, payment of vendor invoices, and confirming all funds are cleared and distributed.
• Maintain accurate and organized case files, legal correspondence, and documentation using the document management system (iManage).
• Serve as primary liaison for clients, courts, and vendors, managing incoming/outgoing mail and handling confidential communications and case updates with discretion.
• Input and edit attorney billable time in billing software (Aderant), generate and review unbilled time reports, and assist with accounts receivable (AR) and attorney monthly expense reporting.

Litigation Related Duties

• Coordinate service of process, court filings (e-filing with state and federal courts), and scheduling of court reporters, interpreters, and ordering transcripts.

• Process payments of district court yearly renewal fees.

Community Association Related Duties

• Perform legal research and corporate/entity searches using Florida DBPR, Property Appraiser’s websites, and similar databases.
• Monitor and track litigation timelines (e.g., discovery and filing deadlines) and maintain tickler systems, including MRTA (Marketable Record Title Act) logs and notification letters for HOA/POA clients.
• Assist with the preparation and distribution of Annual and Special Meeting Notice Packages for community association clients.
• Maintain accurate client and matter information in the CRM (InterAction) and oversee document and email organization for file management.

• Draft and prepare Demand Letters, Statutory Pre-Suit Mediation Demand Letters, and Board Meeting Notices and Correspondence to Client.

Required Skills and Qualifications

• Exceptional verbal and written communication skills with strong attention to detail.
• Excellent organizational, time management, and workflow coordination abilities.
• Strong interpersonal and customer service skills; able to maintain professionalism under pressure.
• High level of discretion when handling confidential client and case information.
• Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred.
• Ability to work independently and collaboratively in a fast-paced legal environment.

Education and Experience

• Associate degree in Paralegal Studies or related field required; bachelor’s degree preferred.
• Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.