Fiscal Services Specialist
Judicial Branch of California See More Job Openings by This Employer
- Full Time
- $5,450 - $7,629/month
- Sacramento, CA
The Judicial Council of California is accepting applications for the position of a Fiscal Services Specialist in the Accounts Payable unit for the Branch Accounting and Procurement (BAP) office.
The Accounts Payable unit’s primary responsibility is the daily monitoring, processing, and remittance of all invoice payments made through the Phoenix system. This position supports the 58 trial courts of California with payment processing, check stale dating, and payment reissuing for court vendors and employees, including juror files, garnishments, Comprehensive Payment Solutions (CPS), and Automated Clearing House (ACH) transactions. Additional duties include processing stop payments, voids, and returned check requests. The Fiscal Services Specialist will assist the Fiscal Services Coordinator with backup withholding payments, system testing and validation, and completing fiscal and calendar year-end activities.
The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.
The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s Sacramento office and reside in the areas surrounding this location. Beginning January 2025, employees will work in the office at least two days per week.
• Execute and process check runs for vendor, employee vendor, trust, juror, and Public Sector Collection and Disbursement payment types.
• Execute and process Automated Clearing House (ACH) runs for vendor, employee vendor, trust, and inter-bank transfer payment types.
• Generate and review payment proposal for ACH credit transactions and confirm ACH Acknowledgement of File Receipt email is received.
• Complete payment research, reissue, and stale date.
• Assist the Fiscal Services Coordinator with monthly and quarterly backup withholdings, annual system testing, and fiscal and calendar year-end activities.
• Execute and process Comprehensive Payment Solutions for ePayables.
• Research and resolve payment run exceptions and ACH rejections.
Other Duties and Responsibilities:
• Attend unit staff meetings; and
• Complete JCC educational requirements bi-annually.
- $5,450 - $7,629/month
Two (2) years of experience performing accounting operations work such as processing invoices and claims, document review and other related work.
OR
Associate’s degree, preferably in accounting or business-related field. Additional directly related experience and/or education may be substituted on a year-for-year basis.
Desirable Qualifications:
• Basic accounts payable knowledge;
• Analytical skills reviewing data in an integrated payroll and financial system;
• Ability to research, problem solve, analyze, interpret, and apply policies;
• Ability to interact professionally at all levels with internal and external customers;
• Effective written and verbal communication skills; and
• Basic skills using Microsoft Office Suite, specifically, Word, Excel, PowerPoint, Teams, and SharePoint.
Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
This position is Open Until Filled and requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by Saturday, December 28, 2024.
To complete the online application, please click the Apply for Job button.
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.
To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.
1. Please explain why you are interested in this position.
Some highlights of our benefits package include:
• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
The Judicial Council of California Is an Equal Opportunity Employer.
