Accounts Payable Administrator

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Accounts Payable Administrator in our Atlanta office. This position reports directly to the Controller and works closely with the Accounts Payable team to ensure accurate and timely payments to vendors. They will undertake administrative tasks, to ensure the rest of the staff has sufficient support to work efficiently. This position is ideal for applicants who are highly detailed problem solvers that thrive in a team environment and understand the importance of both internal and external client service. This is a 100% in office position and remote work is not available. 

 

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

 

Duties and Responsibilities:

• Provide accounting and clerical support to the accounts payable department
• Reconcile customer payments, research, and correct discrepancies
• Send vendor invoices to insurance adjusters/clients for direct payment to vendor, in a high volume, fast paced environment
• Accounts payable statement reconciliations
• Research and resolve invoice discrepancies and vendor issues
• Handle vendor inquiries, ensuring timely and accurate responses
• Work with vendors to resolve past-due invoices, credits, and similar matters
• File, maintain and distribute accounting records and reports
• Handle IRS T.I.N. matching
• Assist with vendor set up including vendor information sheets and W-9 requests
• Contribute to the preparation of year-end 1099’s
• Enter invoices into accounting system in a timely manner, ensuring accuracy and compliance with company policies and procedures
• Assist with the credit card payment processes 
• Capability of multi-tasking and prioritizing work in fast-paced environment with heavy volume of transactions as well as be able to meet and handle deadlines
• Perform other duties as required to support accounts payable and accounting

 

Education, Experience, and Skills:

• Minimum of 1-3 years’ customer service, insurance or legal industry preferred but not required
• Previous experience in a high-volume environment
• Track record of impeccable accuracy and a high attention to detail
• Excellent communication and interpersonal skills
• Microsoft Office, Excel knowledge a plus
• Excellent organizational, time management and problem-solving skills
• Dedicated to providing superior customer service internal and external 
• Ability to handle complex coding of invoices: billable, non-billable, multi-locations 
• Ability to communicate effectively with attorneys, staff and vendors
• Maintain confidentiality and acts with professional discretion
• Maintain a calm, courteous and professional demeanor, with a positive attitude
• Ability to multi-task, possess an above average level of emotional intelligence
• Experience with 1099’s preferred

 

What we offer you:

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

 

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.