Administrative Specialist I - Johnston County

Ifyoudesirearewardingcareerthathasagreatwork/lifebalancewithbenefits,pleaseapplytoday!

The Department of Adult Correction, Division of Community Supervision has an exciting opportunity for an energetic, professional Administrative Specialist I to provide fiscal, administrative, and human resources support to the Judicial District Manager and the Johnston County District employees, consisting primarily of Probation/Parole Officers.

The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns.

This position works under pressure to meet tight deadlines for reports, handles inventory and purchasing, suspense files, and various HR functions. Position provides administrative support to the Judicial District Manager and their team, to include scheduling meetings and recording minutes, and screening calls and visitors. Documents prepared may be used in court proceedings or for other official purposes, so concise communication and use of correct grammar and tone are essential. Position also prepares interview-related and onboarding documents, and functions as the health & benefits representative for the district employees. Position will receive and process mail, distribute and file documents both electronically and hard copy, and maintain personnel, fiscal and operations files.

The position will provide HR support services in the key areas of:

• Time administration
• Administering various types of leave to include but not limited to FMLA and Workers' Compensation
• Employment packages
• Onboarding documentation and new hire orientation
• Separations

The position will provide fiscal support services in the key areas of:

• Inventory control management to include physical inventories of fixed assets
• Office operations
• Entering requisition and usage orders
• Verifying state contract items, vendor information, shipments, and purchase orders receipts
• Prepare and review mileage reports, process travel authorizations and reimbursement requests
• Handle lease agreements

The successful incumbent will:

• Uphold Confidentiality: Demonstrate a strong commitment to maintaining confidentiality and trust in all interactions.
• Exhibit Independent Work Ethic: Work to external and self-imposed deadlines, demonstrate initiative and self-motivation.
• Be a Collaborative Team Player: Contribute positively to the district, valuing collaboration and collective success.
• Be Adaptable: Thrive in a fast-paced setting, embracing change and flexibility to meet evolving challenges.
• Exhibit Professionalism Under Pressure: Maintain professional demeanor and composure, even amidst frequent interruptions.
• Exhibit Policy and Procedure Compliance
• Excel at Instruction Interpretation: Skillfully interpret and execute both oral and written instructions, acting decisively and accurately per policy.
• Proficiency in Systems: Utilize current purchasing, inventory, and HR systems effectively, demonstrating technical proficiency and attention to detail.

The duties involve extensive public and staff contact both via phone and in person and may include occasional interaction with criminal offenders.

This is a full-time position (40 hours per week) with benefits.

As of January 1, 2025, there are new increase adjustments to the state's pay plans which were approved by the State Human Resources Commission. Effective January 1, 2025, the new salary range will be $37,782.00-$66,120.00. Prior applicants will remain under consideration and do not need to reapply.

Note to Current State Employees:
This is an NC08 salary grade position. State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position, a new salary will be calculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based on these factors, a pay increase or decrease MAY result.

Salary

• $37,782 - $66,120/year

Qualifications

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements are REQUIRED to qualify for this position. We will not review attachments in lieu of Experience and Education listed on the application. Click on this Link for additional information.

To qualify for this position, the required experience must be described within your body of work experience on the application:

• Proven experience in providing customer service
• Demonstrated experience conveying information through a wide variety of media, including the use of proper spelling, grammar, and punctuation, and verbally
• Demonstrated experience compiling and organizing printed and electronic information, keeping records, writing reports, maintaining logs, maintaining & manipulating data
• Experience in a position requiring confidentiality

Management prefers:

• Experience working in a legal, criminal justice, or court-related environment
• Experience with MS Office applications with strong Word and Excel skills
• Experience working in a human resource office
• Experience working with an HR, current or past Notary Public certification

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. Visit NC OSHR experience guide for more details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

How to Apply

Come Join Us To Make A Difference!

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision. DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens. DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing.
• If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader).

• Per NC General Statute 143B-972.1 (Download PDF reader) (Download PDF reader), applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact the Division HR Technician at 984-204-2526.

Benefits

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.