Law Firm Office Administrator

Foley Mansfield’s Monrovia, CA office is seeking an Office Administrator to manage the day-to-day operations of the office, including management of the support staff, ensuring adequate coverage, and facilities management. This is an in-person position. 

The essential functions of this position include:

• Ensures fair and consistent application of all firm policies and procedures.
• Supervises, develops, advises, and disciplines non-exempt support staff.
• Provides regular direction and leadership to staff on projects, workflow, and assignments to ensure effective support and business service needs are met.
• Monitors attendance, schedules, PTO requests, and other absences and approves timecards. 
• Identifies and documents performance issues and provides feedback.
• Conducts annual performance reviews for legal personnel and participates in the salary review process.
• Involved in the recruitment process for support staff openings. 
• Coordinates new employee onboarding.
• Actively reports to and communicates with the Managing Partner regarding work assignments, personnel issues, and office activities. 
• Partners with the Human Resources department. 
• Reviews office invoices and acts as primary point of contact to the accounts payable team.
• Reviews support staff time entry for timeliness and quality, provides feedback to staff as needed, and monitors deduction responsiveness. 
• Arranges and facilitates all in-office meetings and events. 
• Oversees office operations of the mail/file room and records/equipment storage.
• Coordinates office maintenance needs, security and safety training, and emergency procedures.
• Acts as liaison to the office as the firm considers lease options, possible relocations and/or major renovations.

This position requires a high level of professionalism and composure in challenging circumstances. Confidentiality of client and personnel information must be maintained at all times. The ideal candidate will possess:

• Minimum of 5 years of professional services/HR management. 
• Previous law firm management experience preferred. 
• Strong Microsoft Excel, Word and PowerPoint skills with ability to learn and use other programs as necessary.
• Strong verbal and written communication skills and the ability to develop partnerships with all levels of the organization, external groups and vendors; ability to influence as a trusted advisor.

Why should you work for Foley Mansfield?

• Competitive salary and benefits (including medical, dental, and vision)
• Generous paid time off and paid holidays
• Free mental health and therapy benefit (Modern Health app)
• Employer-paid life and disability coverage
• 401k with employer contribution 

All qualified candidates are encouraged to submit your resume and salary requirements for consideration. 

Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We provide legal expertise, creative solutions and extensive trial experience for large corporations, small businesses, and individuals.

We believe that diversity and inclusion among our employees, staff, applicants, and candidates is critical to our success as a national firm, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.  Foley Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws. 

Foley Mansfield participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.