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MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High School diploma or Equivalent
EXPERIENCE:
1. Two (2) Years of experience in legal or related field.
PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Associate’s degree in business/office management, secretarial sciences, or related legal field
EXPERIENCE:
1. Experience with database and electronic document management systems
2. Experience related to general transactional, contract, litigation, and legal processes
3. Advanced experience in Microsoft Office and Adobe
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Provide a wide range of support to supervising attorneys, including legislative tracking, contract and transaction support, litigation tracking, and document management.
2. Serve as the primary point of contact for supervising attorneys regarding scheduling, meeting coordination, arranging travel accommodations when requested, submitting travel reimbursements, and managing contract-related requests.
3. Monitor deadlines and send timely reminders for critical dates, and ensure all essential meetings, deadlines, and other key events are accurately placed on supervising attorneys’ calendars.
4. Communicate timely and professionally with internal WVUHS departments and external parties, including government officials and their staff.
5. Maintain contact database all applicable state and federal officials and their staff members.
6. Prepare documents for signature, coordinate the execution and mailing of legal documents, and manage incoming and outgoing correspondence on behalf of supervising attorneys.
7. Oversee new matter intake and closure, maintain internal matter-organization systems, and monitor document management information to ensure alignment with department standards.
8. Maintain appropriate departmental filing system and departmental files, ensuring ease of access in timely manner to accurate information.
9. Complete various projects related to the organization of documents, filing systems, and contract archiving.
10. Track legislation and associated meetings, both state and federal.
11. Create and organize legal office management information and generate related reference tools for office use.
12. Navigate governmental websites, conduct research related to excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
13. Ensure contract file contains all fully executed agreements, signatures, and supporting documents prior to closing.
14. Circulate final copies of contracting documents to stakeholders and archive fully signed contracts.
15. Assist with presentations and speaking engagements, including preparation of materials.
16. Support the WVUHS Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Prolonged periods of sitting.
2. Manual dexterity used in operating standard office equipment.
3. Lifting of no more than 10 pounds.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.
SKILLS AND ABILITIES:
1. Good verbal and writing skills.
2. Ability to proofread and edit documents.
3. Good organizational skills.
4. Basic computer knowledge and ability to operate standard office software.
5. Willingness to adapt and reprioritize tasks in a changing environment.
6. Possess excellent time management skills and the ability to prioritize while working independently.
Additional Job Description:
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High School diploma or Equivalent
EXPERIENCE:
1. Two (2) Years of experience in legal or related field.
PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Associate’s degree in business/office management, secretarial sciences, or related legal field
EXPERIENCE:
1. Experience with database and electronic document management systems
2. Experience related to general transactional, contract, litigation, and legal processes
3. Advanced experience in Microsoft Office and Adobe
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Provide a wide range of support to supervising attorneys, including legislative tracking, contract and transaction support, litigation tracking, and document management.
2. Serve as the primary point of contact for supervising attorneys regarding scheduling, meeting coordination, arranging travel accommodations when requested, submitting travel reimbursements, and managing contract-related requests.
3. Monitor deadlines and send timely reminders for critical dates, and ensure all essential meetings, deadlines, and other key events are accurately placed on supervising attorneys’ calendars.
4. Communicate timely and professionally with internal WVUHS departments and external parties, including government officials and their staff.
5. Maintain contact database all applicable state and federal officials and their staff members.
6. Prepare documents for signature, coordinate the execution and mailing of legal documents, and manage incoming and outgoing correspondence on behalf of supervising attorneys.
7. Oversee new matter intake and closure, maintain internal matter-organization systems, and monitor document management information to ensure alignment with department standards.
8. Maintain appropriate departmental filing system and departmental files, ensuring ease of access in timely manner to accurate information.
9. Complete various projects related to the organization of documents, filing systems, and contract archiving.
10. Track legislation and associated meetings, both state and federal.
11. Create and organize legal office management information and generate related reference tools for office use.
12. Navigate governmental websites, conduct research related to excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
13. Ensure contract file contains all fully executed agreements, signatures, and supporting documents prior to closing.
14. Circulate final copies of contracting documents to stakeholders and archive fully signed contracts.
15. Assist with presentations and speaking engagements, including preparation of materials.
16. Support the WVUHS Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Prolonged periods of sitting.
2. Manual dexterity used in operating standard office equipment.
3. Lifting of no more than 10 pounds.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.
SKILLS AND ABILITIES:
1. Good verbal and writing skills.
2. Ability to proofread and edit documents.
3. Good organizational skills.
4. Basic computer knowledge and ability to operate standard office software.
5. Willingness to adapt and reprioritize tasks in a changing environment.
6. Possess excellent time management skills and the ability to prioritize while working independently.
Scheduled Weekly Hours:
40Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)Company:
SYSTEM West Virginia University Health SystemCost Center:
509 SYSTEM Legal ServicesAddress:
333 Laidley StreetCharlestonWest VirginiaEqual Opportunity Employer
West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
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