Legal Administrative Assistant

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone at Boston Location

Basic Function

Performs full secretarial and administrative duties for attorneys under minimal supervision.  This position requires the individual to perform with a high degree of independent judgment and discretion.  Requires an understanding of both litigation and transactional practices.

Essential Duties

• Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.

• Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, format, etc.

• Handles court filings, including e-filing, under supervision of the attorneys.

• Calendars deadlines associated with federal and state rules of procedure.

• Maintains physical and electronic files, contacts, and maintains dockets of cases for attorneys.

• Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys.

• Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.

• Prepares closing binders, as needed.

• Coordinates travel arrangements.

• Coordinates meetings and appointments, and properly receives clients/guests, as requested.  Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments).

• Answers attorneys’ phones and takes messages.

• Composes correspondence for client-related matters.

• Handles incoming and outgoing mail.