Legal Practice Assistant

Cozen O’Connor has an excellent opportunity for Legal Practice Assistant with strong litigation experience to join our Atlanta office.  This position plays a crucial role in providing primary support to litigators in our Global Insurance, Subrogation & Recovery, and Business Litigation practices. 

The ideal candidate will have strong administrative skills, a working knowledge of insurance and legal processes, and the ability to manage multiple priorities in a fast-paced environment.  The position requires excellent communication and organizational skills, and the ability to multitask under time constraints with exceptional attention to detail.

• Prepare/transcribe legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.

• Prepare and process subrogation files, including demand letters, legal documents, and correspondence.

• Type, redline, format, proofread, and edit various documents, charts, and tables, including correspondence, pleadings, memoranda, agreements, motions, and other legal documents.

• Organize, prepare, and maintain accurate client and office files in both electronic and paper filing systems, including records of claims, recoveries, and legal proceedings.

• Communicate with insureds, third-party carriers, attorneys, and internal departments.
• Track deadlines, court dates, and statutes of limitations.
• Assist in preparing documentation for arbitration, litigation, or settlement.
• Input and update data in claims management systems.
• Perform general administrative duties such as filing, scanning, and scheduling.
• Type, transcribe and revise all communications and legal documents, charts and tables.
• Draft, create and update various attorney documents such as docket sheets, case file logs and client required budgets, pleadings and/or discovery.
• Process attorney weekly time summaries, expense reports, check requests and travel arrangements.
• Prepare and submit new client and/or new matter forms and sub-files.
• Coordinate and calendar all pertinent meetings including but not limited to client meetings, hearings, depositions, arbitrations, mediations, court reporters, conference calls and client tasks per firm guidelines.
• Proofread all work for both content and context.

• At least 5 years of experience as a practice assistant or related legal support role.
• Typing skills of 75+ w.p.m.
• Must possess strong organizational and communication skills, both verbal and written.
• Excellent proofreading skills.
• Must be detail-oriented and able to multitask.
• Strong document processing and project management skills.
• Proficient in advanced levels of Microsoft Outlook, Excel, PowerPoint, Word and the use and application of Styles, Redlining, and Adobe Pro.
• Must be familiar with setting up and processing Tables of Contents and Tables of Authorities.
• Must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills.
• Outstanding written and verbal communications and able to professionally interact with clients, attorneys, and staff.
• Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly.
• Experience with document management program (iManage preferred).