Administrative Assistant, HR/Legal

POSITION OBJECTIVE: Provide administrative support primarily to the Human Resources team, with additional cross-functional support to the Legal and Corporate Governance functions within AFBF's Office of General Counsel (OGC).

REPORTS TO: Director, Human Resources

PAY RANGE: an hourly equivalent of $55,000 - $65,000 annually

DUTIES and RESPONSIBILITIES:

Human Resources Support

• Provide day-to-day administrative support to the HR team, including filing, data entry, meeting coordination, and responding to routine employee inquiries, escalating complex issues to HR leadership as needed.
• Monitor and manage the HR inbox, responding to routine inquiries and routing more complex requests to the appropriate team member
• Support full-cycle recruiting logistics, including scheduling interviews and coordinating communications with candidates.
• Prepare new hire paperwork and materials for employee status changes and follow up with employees to ensure timely completion and submission.
• Maintain accurate physical and electronic personnel files in compliance with legal requirements.
• Maintain and update employee information across HR databases, organizational chart, the intranet, staff guides, and other internal resources.
• Support benefits administration, including enrollment changes, employee inquiries, and coordination of open enrollment meetings and communications.
• Support other HR initiatives, audits, or special projects as assigned.

Legal and Governance Support

• Process invoices and expense reports, and support other billing, reimbursement, and budget matters as assigned.
• Coordinate scheduling and logistics for meetings, travel, and reservations; prepare and distribute correspondence.
• Support other initiatives or special projects as assigned.

RELATIONSHIPS:
Works daily with members of the HR and Legal teams. Collaborates with other AFBF employees and communicates with vendors as needed.

EDUCATION OR TRAINING REQUIRED:

• Bachelor's degree or equivalent experience

EXPERIENCE AND SKILLS REQUIRED:

• Minimum one (1) year of HR experience
• Minimum two (2) years of experience in office environment
• Ability to prioritize and manage multiple projects simultaneously
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Detail-oriented, with strong organizational and time management skills
• Strong initiative and sound judgment
• Strong written and verbal communication skills
• High level of discretion and ability to handle confidential information appropriately

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

• Prior experience supporting a Human Resources function
• Experience with HRIS, applicant tracking systems (ATS), or other database programs

OTHER REQUIREMENTS:

• Ability to travel for off-site meetings and events

TO APPLY: Please submit a cover letter and resume.