Legal/Administrative Assistant

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Title: Legal/Administrative Assistant

Salary Range: Commensurate with experience and qualifications

FLSA Status: Non-exempt

Schedule: Full-time

Location: Oklahoma City, OK

Position Summary:

The Legal/Administrative Assistant will provide legal support directly to the General Counsel, as well as to other attorneys within the General Counsel team who work directly with internal and external open records requests. Specifically, this position will also support the Attorney General’s Public Access Counselor, who collects, reviews, and resolves open records complaints against public bodies. Collaboratively, the General Counsel team coordinates and oversees the office’s Attorney General Opinion process; the office’s Open Records Act program; anticompetitive reviews of state agency, board, or commission licensing actions; contracts between vendors or suppliers and the office; screening memos for potential or actual conflicts of interest; Opioid Abatement Board and oversight and management of the State’s grants and settlement funds from opioid manufacturers, distributors, and retailers; litigation holds when the office anticipates litigation or receives service of suit; provides counsel to the Attorney General and staff on request; and other tasks as assigned by the Attorney General.

Essential Functions:

·         Provide administrative, clerical, and organizational support to the General Counsel and Public Access Counselor.

·         Collect, prepare, and format reports and other documents, correspondence, and memoranda, in accordance with office standards.

·         Receive, process, and distribute incoming and outgoing mail and/or emails.

·         Support legal case management by opening and closing case files, maintaining and organizing files, docketing deadlines and meetings, assisting in preparation of pleadings, exhibits, and briefs, and tracking case progress.

·         Perform data entry and maintain precise records of case-related information.

·         Conduct discrete legal and factual research assignments using online databases and resources.

·         Coordinate office copier(s) maintenance, and upkeep in general office supplies.

·         Schedule conference room(s) and prep for personal and/or public meetings.

·         Assist attorneys with car reservations, travel request forms, and hotel reservations.

·         Scan documents and files of varying sizes, ranging up to thousands of pages in length.

·         Manage calendar and track deadlines for the General Counsel.

·         Assist with training materials, forms, templates, and process improvement initiatives.

·         Operate office equipment and machines.

·         Complete other special projects and duties assigned.

·         Maintain integrity and confidentiality of information of the Attorney General’s Office.

Minimum Qualifications:

·         Completion of a paralegal program or comparable education and/or experience necessary to meet the responsibilities of a legal assistant.

·         Excellent attention to detail.

·         Excellent organizational, time management, and verbal and written communication skills.

·         Strong ability to manage multiple priorities with accuracy and confidentiality.

·         Proficiency in Microsoft Office Suite, Adobe Pro, and other document management systems.

·         Excellent spelling, grammar, and proofreading skills

All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact