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The West Palm Beach office is seeking a service-oriented File & Records Coordinator to support an assigned attorney or group of attorneys. This position requires a professional, organized self-starter with the ability to interact with staff, providers, experts and clients in a fast-paced, challenging legal environment. A proactive work ethic, ability to anticipate needs, and attention to detail are a must.
- Interface with clients, colleagues and medical providers, both on the telephone and in-person.
- Prepare appropriate record requests.
- Prepare form turndown letters for attorney review.
- Prepare 10-day notice letters to medical providers.
- Establish and maintain paper and electronic files in compliance with current firm policies utilizing the Firm’s document management system.
- Order medical records and follow-up with medical providers.
- Request liens.
- Organize medical records and bills.
- Produce and organize records for experts.
- Other general administrative duties and projects as assigned.
Education, Qualifications, and Certifications
High school diploma or GED required.
Experience
One or more years in a law firm and/or with medical records preferred.
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.) required.
FileVine experience preferred.
Bi-lingual (Spanish) preferred.
Knowledge and Abilities
Self-motivated and organized.
Excellent written and verbal communication skills.
Able to maintain a heavy workload with time-sensitive material.
Critical Thinker.
Attention to detail and accuracy.
Dependable and reliable.
Able to work well independently, as well as part of a team.
Working Conditions
Office environment.
Physical Activities & Requirements
Repetitive motion of the wrists, hands and fingers.
Standing for sustained periods of time.
Lift, push or pull up to 25 lbs.
