Legal Assistant - Worker's Comp

Coughlin & Gerhart, LLP is seeking a full-time, benefits-eligible Legal Assistant who performs a variety of administrative duties for our Worker's Compensation attorneys and paralegals according to established policies and procedures. Maintains good public relations with clients, attorneys and staff. Observes confidentiality of attorney-client relationships. Provides coverage for other staff members as needed. 

RESPONSIBILITIES:

• Draft, proofread, and file legal documents such as petitions, motions, settlement agreements, and discovery. 
• Schedule and coordinate medical appointments, depositions, hearings, and meetings with clients and experts.
• Assist with client intake, gather initial documentation, and maintain regular client communication. 
• Manage case files, ensuring all documents are organized and up-to-date (both paper and electronic files). 
• Monitor and track case deadlines and court dates using legal calendaring systems. 
• Request and follow up on medical records, employment records, and other relevant documentation. 
• Prepare trial/hearing binders and exhibits. 
• File documents electronically with the WCB (Workers’ Compensation Board), Appellate Division and other relevant agencies. 
• Perform other administrative tasks as required, including answering phones, managing correspondence, and assisting with billing.

• Able to operate, with confidence, all office equipment including: Computer, Copier/Printer/Fax Machine, Postage Meter, Binding Machine, and Typewriter. 
• Proficient in Microsoft Office products. Ability to learn billing and document retention software.
• Ability to effectively communicate with clients, whose knowledge of their transaction is at different levels of understanding. 
• Ability to adapt quickly to changing deadlines and being able to think outside the box and apply problem-solving skills calmly.
• Ability to proof-read and edit correspondence and legal documents; attention to detail is extremely important.
• Ability to work independently and as part of a team.
• Ability to read and interpret organizational documents.
• Ability to multi-task and provide high level of assistance while managing a heavy workload for supervising attorney(s), as well as covering other attorneys, as needed with little notice; able to adapt quickly to changing deadlines.

QUALIFICATIONS:

• High school diploma required; AAS degree preferred. 
• Knowledge of Worker’s Compensation laws and procedures strongly preferred.
• 2+ years of experience in Worker’s Compensation legal assistant role strongly preferred.
• Notary Public License highly desired.

BENEFITS:

• Medical, Dental, and Vision
• PTO and Sick time
• 401(K)
• HSA, FSA
• Life Insurance

Coughlin & Gerhart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.