Office Coordinator- Charlotte, NC

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for an Office Coordinator in its Charlotte, NC office. The ideal candidate will be extremely professional, possess exceptional communication and organizational skills as well as excellent computer skills, and have a proficiency in MS Outlook and basic typing skills.   

Responsibilities include scheduling visiting attorney offices; reviewing and approving all catering and supply orders; planning and coordinating internal and external office events; processing daily client check deposit; inputting work orders with property management; managing parking assignments and  validations; coordinating furniture moves and other facility needs; submitting invoices for payment; supporting employee onboarding and offboarding procedures; providing administrative assistance to  Office Administrator; and additional responsibilities as assigned by Office Administrator.  Physical presence in the office is an essential duty of this position. 

Qualifications Include:

• Basic knowledge of office equipment, including computer and copiers 
• Microsoft program knowledge (Outlook, Word, Excel, PowerPoint, etc.) 
• Superior interpersonal skills necessary to communicate and interact effectively with others to build positive and productive working relationships 
• Ability to organize and prioritize numerous tasks and complete them under time constraints 
• Confidentiality 
• Exceptional client service skills 
• Working effectively within a group or independently. 

Requirements:  Office administrative experience (law firm experience preferred but not required).  Ability to organize and prioritize numerous tasks and complete them under deadlines; must be proficient in Microsoft office, most specifically Word and Outlook; ability to communicate and follow instructions of office management, attorneys and other legal staff in a fast-paced demanding environment.   Must be willing to learn new tasks and adapt to change easily

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.