Legal Assistant II - Liquor & Tobacco Enforcement

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect. 

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What we do:

The Legal Assistant II is in the Colorado Department of Revenue, Liquor & Tobacco Enforcement Division (LED). This work unit is responsible for the drafting, revising, implementing, and tracking of all rules instituted by the DOR/LED. This work unit also reviews all legilslation and is the liasison to the Colorado Attorney General's office regarding legal concerns. This work unit is responsible for all contract management within LED. This work unit prepares and produces all legal documents for use by the division.

Job Duties:
This position is located in the Liquor & Tobacco Enforcement Division and is a part of the Policy Team. This position assists their supervisor and the legal section team of the Division in preparing legal documents such as orders to show cause, denial notices, hearing notices, stipulations and agreements, and subpoenas. This position also assists their supervisor in drafting and preparing material for rulemaking for both Liquor and Tobacco Industries. This position maintains and updates the policy and procedure manual for LED at the direction of the Policy Advisor and creates and maintains tracking documents and processes.

Legislation 

• Position assists the Policy Advisors IV and III in organizing, compiling, and drafting liquor and tobacco fiscal notes and compiling data for the LED Director’s review.
• Updating internal legislative tracking spreadsheet, calendaring deadlines, and maintaining legislative testimony.
• Assisting in filing amendments and tracking changes as they occur during the legislative process. Assisting the division in the yearly post-legislative session agency reports spreadsheet for the DOR Legislative Team.
• Assisting the division with updating the yearly HB18-1250 Noncompliance Report for the DOR Legislative Team.
• Updating website information upon legislative updates and changes.

 Rule Making

• Position assists the Policy Advisors IV and III in drafting liquor and tobacco rules and filing with the Secretary of State.
• Calendaring rulemaking sessions and obtaining appropriate rooms for working group sessions.
• Keeping track of minutes for working group meetings. Sending out communications via email, phone, or website updates.
• Knowledge of rulemaking policy and process.
• Organizing rulemaking working group sessions and preparing the hearing binder.

 Administrative Actions

• Position assists in drafting proposed administrative actions for hearing considerations, coordinates all hearings, and prepares relevant documents for hearings and other administrative actions or violations.
• Position will aid the division and any outside attorneys, licensees, and courts in obtaining hearing transcripts. They are the liaison with other jurisdictions concerning Colorado licensees.
• Updating administrative action Google Sheets for liquor and tobacco administrative actions.
• Preparing monthly reports of executed administrative actions while maintaining data of violation summaries for annual reports.

Technology and Research

• Position assists their supervisor in researching statutes and rules about both the Liquor and Tobacco industries and the Colorado Criminal Code for clarification.
• Position assists in the research of the compliance of the statutes and/or rules pertaining to discovery. Attends Division and industry meetings for legal research and to provide input.
• Position also produces research on various topics to compare states and countries to provide perspective and legal information as needed by their supervisor and management.
• Knowledge of Westlaw, MYLO, PSR, Gentax, Google, and Excel.
• Position will research CORA requests and ensures compliance with the State and Federal statutes and guidelines concerning the information received from the CORA coordinator.

Residency Requirement: (New)

Class Code & Classification Description: (New)

• Experience with Colorado Rules and Statues in a regulatory environment.
• Have a law degree and a license to practice law in the state of Colorado, and have the demonstrated ability to perform legal research and prepare legal documents independently.
• Professional experience with legislative processes, rulemaking, drafting of regulations, or other relevant regulatory duties.
• Excellent written and oral communication skills.
• Ability to work with a diverse group of stakeholders with competing interests.
• Background and experience in liquor law, legislation, and regulation.
• Must be proficient in both Microsoft Word and Excel. 

Conditions of Employment with the CDOR:

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. 

As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.

• Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application. 

• Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. 

• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment. 

• Information must be accurate, including dates of employment.  If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.

• The eligible list established from this posting may be used to fill additional vacancies.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email.  Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

Appeal Rights: (Updated)

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email

 at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

Equity, Diversity, and Inclusion Compliance

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, dor_ohr@state.co.us.

We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people.  We strongly encourage candidates from all backgrounds and abilities to apply.

If not applying online, submit application to:

If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application(Download PDF reader). Paper applications must be received via email to dor_ohr@state.co.us by the closing date and time of the application period listed on this announcement.

Methods of Appointment:

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. 

Step Pay Program:

Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.