Legal Assistant

Job Overview: We are seeking a detail-oriented and highly organized Legal Assistant to join our team. This role is critical in supporting attorneys and the Office Manager with high-level administrative, legal, and office management tasks. The ideal candidate will possess strong communication skills, an ability to multitask in a fast-paced legal environment, and a commitment to maintaining firm procedures and client expectations.

Key Responsibilities:

• Analyze and process data to ensure adherence to workflow expectations set by clients and the firm.
• Update and document the status of assigned accounts using internal case management software.
• Prepare legal documentation for attorney review and ensure all materials are complete and accurate.
• File pleadings (paper and e-file) with various state-specific court systems.
• Communicate effectively and professionally with internal team members and external parties.
• Adhere to the Firm's established standard operating procedures.
• Review and assemble legal documents for court, ensuring proper signatures, notarizations, and inclusion of exhibits.
• Obtain missing or updated information through telephone, mail, fax, or online research.
• Monitor account and case statuses, advancing cases to the next appropriate action as needed.
• Handle document photocopying, faxing, e-filing, and mailing.
• Contact courts to verify document service and filing status.

Qualifications:

• Previous experience in a legal assistant or administrative support role preferred.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and case management software (training provided if necessary).
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with discretion.
• Familiarity with court procedures and e-filing systems is a plus.

Other Work Requirements:

• May be required to occasionally work extended hours
• Successfully pass pre-employment testing including criminal background check, credit check, and drug testing

Benefits:

• Medical, dental, and vision insurance, the cost of which is shared between the firm and the employee
• Life insurance fully paid by the firm
• Long-term disability insurance fully paid by the firm
• Paid PTO and holiday time
• 401(k) Qualified Retirement Plan, with up to a 4% yearly employer match
• Section 125 Plan