Deputy Court Clerk

Department:                                 District Court

Position Control Number:          0409-

FLSA Status:                                  Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:    This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:       No

Opening Date:                              January 27, 2025                               

Closing Date:                                February 7, 2025   at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Prepares and maintains the records and dockets for District Court and receives payments for fines, garnishments, and filing fees for civil/small claims cases, special services cases, traffic and criminal cases.

ESSENTIAL JOB FUNCTIONS:

• Assigns case numbers to traffic tickets and Arrest Disposition Reports; inputs court dates and case numbers into a computer.
• Receives filing paperwork for civil/small claim cases, and criminal and special services cases; reviews to ensure all necessary paperwork is included; assigns case numbers and court dates.
• File stamps each filing instrument page, make copies of documents, and returns one copy to the attorney or public.
• Completes letters to defendants, recognizance bonds, appeals, etc. as required.
• Researches vehicle information, criminal, and driving records in the ACIC/NCIC database prior to the court date for court reports.
• Prepares daily dockets for traffic court, criminal/hot check court, civil/small claims court, and special services cases; ensures all cases are listed on the docket.
• Prepares subpoenas and warrants as ordered by the judge or as requested by attorneys and law enforcement agencies; forwards to Sheriff’s Department or private companies for service.
• Prepares paperwork for weekend jail and commitments; forwards to Sheriff Department with a list of dates.
• Receives case dispositions from court; enters dispositions into court records; dispatches speed letters as needed to appropriate agencies to relay case disposition; closes case files.
• Completes garnishment paperwork as required by the court; computes garnishments plus interest.
• Prepares documents to process court dispositions including commitments and fine assessment; computes fines and court costs.
• Answer questions in person and by mail regarding court procedures and dates.
• Accepts payments for probation monitoring fees, court fines, and garnishments; issues receipts and balances cases received daily; sets up payment plans as needed.
• Coordinates schedules and volunteer opportunities with nonprofit organizations for court-ordered probation cases.
• Prepares daily jail dockets for video arraignment.
• Prepares file for Bond Forfeiture Hearings and provides information to County Attorney for court.
• Prepares “No Contact” orders and the dismissal of “No Contact” orders in court for Domestic Abuse cases; distributes a copy to the victim, defendant, and the original copy to the Sheriff's Department to input into the ACIC database.
• Schedules appropriate monthly classes and Community Services; monitors Defensive Driving/Probation and DWI cases.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Pulls case files for the judge as cases come up on the docket; review all case files for compliance with the judge’s orders.
• Maintains pending case files and closed case files after the court dates.
• Attends court sessions to provide assistance during court proceedings; records all court proceedings.
• Receives incoming mail; prepares outgoing correspondence.
• Performs other related duties as required.

PERSONNEL SUPERVISED:     None.

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment. 

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• • Good knowledge of traffic, civil and small claim complaint laws, documents, and court processes and procedures.
  • Some knowledge of basic mathematics.
  • Ability to handle confidential materials in a reliable manner.
  • Ability to maintain detailed and accurate record-keeping systems.
  • Ability to read and interpret court orders and other legal documents.
  • Ability to establish and maintain an effective working relationship with the general public, attorneys, county employees, and outside agencies.
  • Ability to communicate effectively in writing.
  • Ability to count money.
  • Ability to attend work regularly and reliably. 
  • Skill in the operation of and data entry into a computer.
  • Skill in the operation of a calculator.
  • Skill in the operation of the digital recording system.

PHYSICAL REQUIREMENTS:

• • Digital dexterity is necessary for keyboard operation and written documentation.
  • Visual acuity is needed for use of a computer screen.
  • Ability to hear and speak sufficiently to communicate in person and by telephone.
  • Ability to lift and carry loads up to 25 pounds.
  • Ability to climb ladders to obtain stored information.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalent; some clerical work experience with recordkeeping; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Employment is contingent upon the successful completion of a criminal background check.

Regular and reliable attendance is an essential function of this position. 

ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact [email protected] or call (501) 340-6110. 

Job posted for the employer by: Workforce Connections, Arkansas Department of Commerce.