Administrative Assistant to Director of Operations & Accounts Receivable/Billing Clerk

About This Opportunity

Join our dynamic team in a unique split role that combines executive support with financial operations. This hybrid position offers the perfect blend of administrative leadership support and hands-on accounting experience, ideal for a detail-oriented professional looking to expand their skill set in a collaborative, growth-focused environment.

Position Overview

This dual-function role provides support to our Director of Operations while managing key aspects of our accounts receivable and billing processes. You'll work in a flexible hybrid environment, spending three days per week in our vibrant San Francisco office and two days working remotely.

Key Responsibilities

Administrative Assistant Duties (50%)

• Provide comprehensive executive support to the Director of Operations including day-to-day administrative support, HR support, meeting coordination, and assistance with event planning
• Prepare reports, presentations, and correspondence on behalf of the Director
• Manage and prioritize incoming communications and requests
• Maintain confidential files and documentation
• Assist with special projects and strategic planning activities
• Schedule and coordinate meetings with partnership and staff

• Generate and distribute customer invoices accurately and timely
• Process payments and maintain accounts receivable records
• Follow up on outstanding balances and manage collection activities
• Reconcile customer accounts and resolve billing discrepancies
• Prepare aging reports and communicate status to management
• Coordinate with partners and senior counsel regarding aged A/R account issues
• Maintain accurate customer billing information and payment terms

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience
• 2+ years of administrative support experience, preferably supporting executives
• 1+ years of accounts receivable or billing experience
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with accounting software
• Experience with document management software
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Professional demeanor and strong interpersonal skills

Preferred Qualifications

• Experience in a fast-paced, growing company environment
• Previous experience supporting executives
• Understanding of basic accounting principles
• Familiarity with collection procedures and customer service best practices

What We Offer

• Competitive salary commensurate with experience
• Comprehensive benefits package including health, dental, and vision insurance
• Flexible hybrid work schedule (Tuesday-Thursday in office)
• Professional development opportunities
• Collaborative and supportive team environment
• Opportunity to grow skills across multiple business functions
• Modern office space in San Francisco with excellent amenities
• Work-life balance in a company that truly values its employees

Why You'll Love Working Here

Our company culture emphasizes collaboration, innovation, and employee growth. You'll be joining a team that values diverse perspectives, encourages professional development, and maintains a positive, inclusive work environment. The hybrid schedule provides flexibility while ensuring strong team connections during our in-office days. This role offers unique exposure to both executive operations and financial processes, providing valuable cross-functional experience that will enhance your career trajectory.