Paralegal/Office Manager

TITLE: Paralegal/Office Manager

DEPARTMENT: Office of General Counsel

REPORTS TO: General Counsel 

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time 

EMPLOYMENT CLASSIFICATION: Non-Exempt 

JOB SUMMARY: 

The paralegal position researches law, investigates facts, and prepares documents to assist the Office of General Counsel by performing a variety of support duties.

ESSENTIAL JOB FUNCTIONS:

• Researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
• Prepares legal documents such as briefs, pleadings, agreements for review, approval, and use by the Office of General Counsel.
• Investigates facts and law of case to determine causes of action and to prepare case accordingly.
• Coordinates the internal records management system and ensures that legal documents, unit records, and university records are filed appropriately and maintained in accordance with the State University Model Records Retention Schedule. Assists other units in the area of records management.
• Drafts memos, reports, and other documents as needed.
• Serves as office operations manager.
• Manages Open Records Requests by tracking requests and drafting responses.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Skill in the use of personal computers and related software applications.
• Knowledge of planning and scheduling techniques.
• Skill in budget preparation and fiscal management.
• Database management skills.
• Knowledge of litigation and legal contract, agreement, and settlement procedures and documentation.
• Skill in organizing resources and establishing priorities.
• Knowledge of the principles and procedures of legal research.
• Ability to gather and organize legal evidence.
• Ability to supervise and train assigned staff.
• Knowledge of general accounting principles.
• Knowledge of office management principles and procedures. 
• Ability to draft legal documents, such as pleadings, legal responses, affidavits, position statements, and briefs.
• Ability to maintain confidentiality of records and information.
• Ability to develop and maintain recordkeeping systems and procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Knowledge of current and developing legal issues and trends in area of expertise.

SUPERVISORY RESPONSIBILITY: 

OTHER DUTIES: 

QUALIFICATIONS: 

• Bachelor’s Degree required plus one year of related experience; OR a combination of education and/or related experience totaling 5 years unless otherwise specified under supplemental required education and experience.  
• Experience must be at a comparable level and directly related to the duties of this position.

Licensing and Certifications:

WORKING CONDITIONS:

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.