Legal Assistant Supervisor - Adult Prosecution - District Attorney's Office

Marion County requires on-site work. Remote work is not available.

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

Responsible for the supervision of administrative and technical support staff in one or more programs of the District Attorney's Office. Responsible for performing advanced and, or complex technical work in assigned areas; providing technical direction and problem resolution to program services and activities; ensuring staff and program compliance with applicable laws, regulations, policy, and procedures.

SUPERVISION RECEIVED

Work under the general direction of the Administrative Services Manager or Trial Team Leader, who determines goals, assigns work and reviews performance through reports, observation, and conferences.

SUPERVISION EXERCISED

Exercise full supervision over administrative and technical support employees and volunteers. Incumbents participate in selecting new personnel, provide for training, evaluate performance, respond to grievances, and recommend personnel actions.

Supervisor to Adult Prosecution and Juvenile Support Staff:  

• Assist with recruitment, onboarding, training and provide mentoring.
• Monitor workloads, review distribution of duties for staff.
• Provide coaching and participate in oral/written discipline actions. 
• Oversee attendance & ensure coverage during absences or vacancies.
• Audit timesheets for accuracy and submit to payroll specialist.
• Prepares and conducts oral/written yearly performance evaluations.
• Conducts regular one/one meetings and regular team/staff meetings.
• Backup to all Adult Prosecution support staff.

•  In-custody warrants: Work with jail paperwork, update case management system and proper disbursement with assistance from staff.
• Detailed Cases: Extraditions, Warrants, In-custody Fugitive warrants.
• Grand Jury: Support staff as needed with scheduling as well as witness communication. 
• Answers calls forwarded for information from Reception and support staff.
• Data entry as required for case management.
• Back-up support for Special Prosecutor cases and post-conviction relief cases as needed.
• Work with Administrative Services Manager on special assigned projects.
• Collaborate with Trial Team Leaders, Chief Deputy District Attorney and District Attorney as needed.
• Case Management System: Add defense attorneys, merge parties, update law enforcement officers and attorneys as necessary. 
• OSP/FBI Firearm requests.
• DDA Annex Calendar coverage and monitoring. 
• Program Admin: File/Serve, LOIS & Axon – IT issues and SME for ePros.

• Assist management team in recommending, drafting, and implementing new   procedures for case management system, office policies and other areas as necessary.
• Attend supervisor/management meetings and participate in trainings.
• Attend Annex meetings as necessary to stay informed of changes/processes. 
• Compose correspondence: At times of a sensitive/confidential nature. 
• Prepare legal documents from written and/or general instruction. 
• Creates and tests new documents/reports.
• Participates in focus groups for new processes and office procedures.
• Participates in management capacity in the event of a safety emergency. 

• Problem solving and follow up.

Point of contact for other support staff in all District Attorney divisions.

Other duties as assigned by your supervisor.

EXPERIENCE AND TRAINING

1. Graduation from high school, preferably supplemented with courses in typing and office practices; AND
2. Four years of increasingly responsible experience in office and clerical work, including two years of law-related experience, which includes one year of supervisory experience (legal supervision preferred); OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

• Must possess a current driver's license in the applicant's state of residence and an acceptable driving history.  Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business.  The policy can be found at:  http://apps.co.marion.or.us/APAP/.
• This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at:http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.
• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position. Must be approved by the designated Criminal Justice Information Services (CJIS) through a fingerprint-based national and state criminal background check. 
• Possess, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
• 24-Hour Response. Must be available to perform response duties during an emergency. This classification is essential; a department may designate positions to work during emergencies or business closures to meet operational requirements, ensure health and safety, and protect people and property.
• This assignment is not represented by a union.
• This is a full-time position, which is not eligible for overtime.
• Typical Work Schedule:  Monday through Friday, 7:30 am - 4:30 pm, with flexibility depending upon the needs of the department and program. 

Thorough knowledge of principles and procedures of supervision; legal terminology and principles; criminal/civil/administrative court legal procedures; statistical research techniques and procedures; modern office procedures and methods; capabilities and usage of modern office equipment; data collection techniques; English composition, spelling, and grammar; public relations techniques and concepts.

Considerable skill and ability to organize and maintain modern administrative legal systems and procedures; communicate effectively verbally and in writing.  Conduct independent research; define administrative problems and procedures. Collect, evaluate and summarize data; prepare clear and concise reports. Establish and maintain cooperative working relationships with other employees and the public; operate modern office equipment; supervise the work of assigned staff.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program.  Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.  Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015.  Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying.  Please e-mail Human Resources if you wish to request an accommodation.