Legal Secretary

Responsible for assisting Attorneys by performing clerical and administrative duties

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Ability to follow LWDN Firm policies and procedures
• Exhibits regular and predictable attendance
• Transcription of legal documents and correspondence
• Organize and maintenance of paper and electronic filing
• Prepares correspondence and legal papers
• Creates spreadsheets and prepares presentations
• Maintains calendars and tracks deadlines
• Updates and indexes pleadings and discovery binders
• Drafts Medical/Employment/IRS/ SSA authorization forms, releases and      orders.
• Proofreading of legal documents
• Enters time for billing purposes
• Bates stamping of documents
• Assist with the process of opening and closing file activities
• Responsible for filing, organizing and indexing of legal matter
• Scanning, copying, faxing and e-mailing of legal documents
• Schedules court reporters, depositions, hearings and other meetings
• Makes travel arrangements
• Processing of third party and vendor invoices
• Copying of data to mediums such as CD or flash drive
• Files documents with Court or searching Court files
• Maintains confidentiality as necessary

Necessary Knowledge, Skills and Abilities :

• Familiarity with legal documents and terminology
• Working knowledge of computers, electronic data processing and      proficient in Microsoft applications including Word and Excel along with      willingness to learn applicable Software as needed.
• Ability to type minimum of 50 wpm with at least 92% accuracy along      with keen listening skills required to comprehend voice dictation files.
• Working knowledge of standard office equipment such as copiers,      scanners and fax machines
• Ability to prioritize and meet deadlines
• Exceptional written and oral communication skills
• Displays courtesy, professionalism, discretion and sound judgment
• Demonstrates strong attention to detail and accuracy
• Ability to work collaboratively and effectively with Members,      Attorneys, Staff, Clients and third party vendors
• Detail oriented with strong organizational skills
• Ability to work on different projects and one time