Contract Administrator

The Executive Unit within the Public Rights Division (PRD) is looking for a strong, analytical candidate to join our team. We are seeking someone with excellent communication, organizational, and prioritization skills.

Under the direction of the PRD Supervisor I (Sup I), Executive Unit, the Contract Administrator performs the more complex and varied analytical duties, including, but not limited to, providing consultative services, analytical support, fiscal management, and problem resolution to management regarding the division’s contract matters. The Contract Administrator will work closely with various departmental programs including the Budget Office, Contracts and Procurement Unit, Accounting, and the California Justice Information Services Division. As a statewide legal contract coordinator, the Contract Administrator gathers, analyzes, and maintains contract information; researches and makes recommendations to the Sup I relating to contract procedures for legal services and information technology contracts. The Contract Administrator works independently on the preparation, processing, and monitoring of a variety of complex contracts for PRD under strict time constraints.

You will find additional information about the job in the Duty Statement.

Salary

• $6,031 - $7,775/month

Qualifications

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The most competitive candidates should demonstrate strong analytical, communication, and organizational skills, and possesses the ability to effectively prioritize the duties of the position. The incumbent should be able to work independently, take initiative, assume responsibility, and exercise good judgment. The ability to work simultaneously on multiple projects while maintaining accurate and precise work product is critical, as is dependability and a good attendance record.

• Proficiency in Microsoft Suite, Adobe, FileMaker Pro, and Visio are highly desirable.
• Knowledge of the California State Contracting Manual and familiarity with state procurement processes is preferred but not required.
• Possession of strong interpersonal skills with the ability to effectively present information to management.
• Excellent written and oral communication skills and a demonstrated history of good work habits.
• Ability to work under pressure with a high degree of initiative and perform multiple tasks with accuracy.
• Ability to build and maintain trust-based relationships with multiple internal and external stakeholders.
• Ability to exercise good judgment and act with flexibility and diplomacy.
• Ability to accurately interpret and apply policies and procedures.
• Ability to maintain confidentiality on sensitive issues, work cooperatively as a team, as well as independently, and maintain professional relationships with departmental staff.
• Strong organizational skills, ability to set priorities, and meet deadlines within challenging time constraints.

Other Information

Additional Documents

• Job Application Package Checklist
• Duty Statement

Department Information

• Please note that all new-to-state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.

• This position is located in the Division of Public Rights, Executive Unit (PRD) and will be filled in Sacramento.

• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  
  
• For more information about the Department, please visit the Attorney General's website at State of California - Department of Justice - Office of the Attorney General.

• Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Special Requirements

• A fingerprint check will be required for those new to the Department of Justice.

• JC-516131 must be clearly stated in the “Examination or Job Title(s) For Which You Are Applying” section of your state application.

• Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at http://oag.ca.gov/careers/exams.

• To take the online Analyst II examination and establish list eligibility for appointment, please click the following link: Analyst II Examination - CalHR.

• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or diploma is required prior to appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/13/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How to Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Public Rights Division, Executive Unit
Attn: B. Cisneros (JC-516131)
1300 I Street, Suite 1030
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
Public Rights Division, Executive Unit
Attn: B. Cisneros (JC-516131)
1300 I Street, Suite 1030
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - See the Statement of Qualifications section below for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Working Conditions

This position is hybrid (in office and telework) and will require scheduled in-office days to be established with your supervisor in accordance with Department Policy. Telework options will be dependent on operational need.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
HR Supervisor
(916) 210-7875
Benjamin.Cisneros@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

The SOQ should be typed in 12 pt. Calibri font, single-spaced, and no more than two pages. Each SOQ question must be numbered and stated in its entirety, followed by your response in the same order identified below. Your name, "Statement of Qualifications", and the job control number must be included at the top right corner of each page. Application packages received without the SOQ format as stated above may be disqualified.

The SOQ must answer the following questions:

1. Based on the duty statement, discuss your work experience, background, education, and training that you believe make you qualified for this position.
   
   
2. Please describe your experience with handling multiple projects with competing deadlines. What challenges have you faced? How did you overcome the challenges that were presented to you?
   
   
3. Describe your experience working collaboratively with co-workers and supervisors to achieve a goal set by management. Provide an example of how you contributed to solving a challenge encountered by the group.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Benefits

Benefit information can be found on the CalHR website and the CalPERS website.