Legal Administrative Assistant - Trust & Estates

Summary:
Offit Kurman, a growing AmLaw 200 firm, is seeking a proactive and detail-oriented Legal Administrative Assistant to join our Estates and Trusts practice group in Tysons Corner. This role will provide comprehensive administrative and legal support to a team consisting of two Principals and one Associate, contributing to the team's efficiency and client service excellence.

Responsibilities:

• Manage complex calendars, including scheduling meetings, teleconferences, court dates, and networking events.

• Prepare, draft, and revise a variety of legal documents, correspondence, and memos.

• Assist with the new client and matter intake process, ensuring accurate and timely submission of forms and documentation.

• Organize, maintain, and close both paper and electronic client files and pleading binders.

• File legal documents with courts and agencies under attorney supervision.

• Communicate extensively with clients, both verbally and in writing, delivering a high level of professionalism and responsiveness.

• Complete and track attorney expense reports, reimbursements, and credit card reconciliations.

• Perform additional administrative tasks as needed to support the attorneys and the office.

Requirements:

• Proactive and independent work style with excellent organizational and analytical skills.

• High level of accuracy and efficiency in document production, formatting, data entry, and proofreading.

• Outstanding written and verbal communication skills with attention to grammar and detail.

• Strong interpersonal skills and a client-service mindset, with the ability to build effective working relationships.

Preferred Qualifications:

• Experience supporting attorneys in Estates and Trusts or a related practice area.

• Familiarity with InTapp, NetDocs, or comparable legal applications/document management systems.

• Bachelor’s degree or equivalent combination of education and legal administrative experience.

• A minimum of 3 years of legal administrative support experience in a law firm or professional services environment.

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with legal research tools and time-entry software.

Physical Requirements and Work Environment:

• This position involves prolonged periods of sitting, computer use, and occasional lifting of up to 15 lbs.

• Standard office environment with a moderate noise level.

EEO Statement:
Offit Kurman is an equal opportunity employer and is committed to diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status.

Disclaimer:
This job description is not an employment contract. Offit Kurman reserves the right to modify duties and responsibilities as business needs evolve.