Legal Assistant - Major Crimes

KEY DUTIES and RESPONSIBILITIES: 

Legal and Clerical Support 

• Prepares legal documents using advanced word processing software from handwritten drafts, edited copy, or electronic files. 

• Updates, maintains, and closes legal case files. 

• Drafts and processes litigation expense forms. 

• Arranges AUSA travel and prepares related travel authorizations and vouchers. 

• Responds to incoming calls and greets office visitors, directing them appropriately or taking messages. 

Administrative and Office Support 

• Provides clerical support such as making copies, collating and stapling materials, and sorting and filing documents alphabetically, numerically, or chronologically. 

• Makes routine and special messenger runs as needed. 

• Operates office equipment including copy machines and switchboards, utilizing custom functions like copy reduction and enlargement. 

Litigation and Trial Support 

• Assists AUSAs in trial preparation and courtroom presentations using litigation support tools. 

• Prepares and organizes trial exhibits including visual materials such as maps, photographs, and charts. 

• Assists with automated litigation systems and processes to streamline courtroom support. 

Team Support and Flexibility 

• Provides assistance to various AUSAs across legal sections as needed to address staff shortages or surges in workload. 

• Demonstrates flexibility in adapting to shifting priorities and changes in assignments with short notice. 

• Works independently under the direction of AUSAs and executive-level personnel 

EXPERIENCE and/or EDUCATION: 

• High school diploma (required).  

• Legal administrative experience preferred. 

• Typing Speed: Minimum 40 words per minute required. 

KNOWLEDGE, SKILLS and ABILITIES: 

• Proficiency in using office software, including word processing and databases. 

• Familiarity with standard office machines (e.g., scanners, copiers with custom features). 

• Strong data analysis, document review, and attention to detail. 

• Effective oral and written communication skills. 

• Ability to prioritize tasks and complete work within tight deadlines in a high-volume setting. 

• Demonstrated interpersonal skills, including professional interaction with law enforcement, attorneys, legal professionals, and the public.