Human Resources Specialist

The Office of Human Resources and Security is seeking a customer service-oriented Human Resources Specialist to serve as the primary point-of-contact for payroll related matters and to serve as the system administrator for various HR related systems. The incumbent may also provide guidance and consultation on retirement, performance management, awards, leave, position management, and work life programs.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The Human Resources Specialist position is located in the Civil Rights Division's (Division) Administrative Management Section, Office of Human Resources and Security. If selected, your typical duties may include:

• Providing technical support and training to timekeepers and employees on the use of the Department's timekeeping system (currently, webTA).
• Serving as the supervisors' and timekeepers' POC and authority for resolving procedural problems related to the completion and submission of time and attendance.
• Serving as the primary POC for payroll related matters, researching and analyzing individual cases to determine the appropriate solution to pay problems, and providing information and initiating corrective actions with the National Finance Center (NFC).
• Reviewing, verifying, and processing a variety of payroll documents impacting pay, electronic funds transfer (EFT) payroll deposits, leave, taxes, benefits and other deductions.
• Serving as the liaison with NFC and the Department's Financial Systems Payroll Systems Group in dealing with issues associated with NFC's payroll/personnel systems interface and departmental processing procedures.
• Serving as the NFC Agency Security Officer and system administrator for other payroll/personnel systems including WebTA, eOPF, and USA Staffing.
• Preparing correspondence on sensitive, complex, or highly contested case matters and retirement determinations.
• Counseling and advising Division employees on benefit entitlements.
• Advising managers and employees on leave-related policies and work life programs.
• Managing the Division's performance management program and serving as the Division's Performance Management Program's super-user and trainer.
• Performing other duties as assigned.

Salary

• $86,962 - $113,047/year

Conditions of Employment

• You must be a U.S. Citizen or National.
• You may be required to complete a pre-employment security screening to initiate your background investigation, which includes a drug screening. Continued employment is contingent upon successful completion and adjudication of your investigation.
• Selective Service registration is required for males born on, or after, December 31,1959. Those not registered should have an approved exemption on file.
• You may be required to complete a one-year probationary period.
• Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered.
• ALL APPLICANTS, regardless of eligibility(ies) selected, MUST submit their most recent completed (within the past 18 months) performance evaluation or appraisal, which shows a final rating. If an evaluation or rating is not available, you must provide a statement indicating the reason. If you do not submit an appropriate appraisal or statement, you WILL NOT receive consideration for this position.
• DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities, by visiting www.e-verify.gov/.

Qualifications Specialized Experience Requirements

To qualify at the GS-12 grade level, candidates must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service, public or other private sectors that is directly related to the position as listed above and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples of specialized experience for this position includes the following:

• Serving as the subject matter expert on time and attendance and payroll;
• Processing and analyzing time and attendance and payroll issues through the National Finance Center (NFC), or another comparable payroll/personnel system;
• Updating data, using HR database systems to assure information is accurate and is available on a timely basis to query, retrieve, and analyze information for the completion of assignments;
• Developing policies and guidance to assist managers in determining the correct pay and leave compensation for employee;
• Verifying and calculating creditable service for federal leave, retirement, and benefits applications;
• Utilizing human resources systems, such as NFC, EPIC, INSIGHT, to process updates to employee benefits information, solve benefits issues and code/process personnel actions for retirement, benefits, and leave related transactions.
• Managing performance management programs and assisting with the establishment of critical elements and standards using an automated system such as USA Performance.
• Gathering and analyzing workforce and manpower data and trends.

Time-In-Grade Requirement: Applicants who are current Federal employees applying for a higher grade must meet time-in-grade requirements by the closing date of this announcement. You MUST provide an SF-50, which shows position, type of service appointment, tenure group, grade, duty location, and salary. If your most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year (52 weeks) time-in-grade, as required by the announcement. Consider providing an additional SF-50 that clearly demonstrates one-year time-in-grade (examples of appropriate SF-50s include: Promotions; Within Grade/Range Increases; and SF-50s dated a year apart within the same grade/position. No award SF-50s will be accepted). Failure to submit the required SF-50 document will result in an ineligible rating under merit promotion procedures.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement and current Federal employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

All qualifications, time-in-grade, and education requirements, if applicable, must be met by the closing date of this announcement and clearly documented in your resume.

YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement. If you are using experience to meet all or part of the qualification requirements, please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

During the eligibility review process, the Human Resources Specialist will only review the latest document uploaded to USA Jobs. Therefore, if you submit duplicate documents, ensure the last version uploaded to USA Jobs is the necessary document required to meet the criteria/qualifications described in this job announcement. Education This position does not have an education qualification requirement. Other Information

The bullets below outline the various groups of applicants that fall under the term "status candidates." This vacancy is open to applicants from any of the groups listed below. Read each statement, and any links provided, to ensure you select all applicable eligibilities.

See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?

1. CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS - Federal Employees.
2. CAREER TRANSITION PROGRAMS (CTAP or ICTAP): For more information visit: USAJOBS Career Transition Programs
3. VETERANS: Please see USAJOBS - Veterans Preference for more details.
4. MILITARY SPOUSES: Please see USAJOBS - Military Spouses
5. SCHEDULE A, PERSONS WITH DISABILITIES: Learn more at USAJOBS - Individuals with Disabilities. DOJ welcomes and encourages applicants from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advance on the basis of merit. The Civil Rights Division also encourages eligible Schedule A applicants to submit their resumes directly to Diane Turner by email to Diane.M.Turner@usdoj.gov.
6. PEACE CORP & AMERICORPS VISTA: Please see: USAJOBS - PEACE CORP & AMERICORPS VISTA
7. LAND MANAGEMENT: Please see: USAJOBS - LAND MANAGEMENT

Former or current Political Appointees: OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test, which screens for illegal drug use prior to final appointment.

DOJ EEO Statement/Policy: https://www.justice.gov/jmd/page/file/1394116/download

Fair Chance to Compete for Jobs: The Fair Chance Act prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOJ employee has violated your rights under the Fair Chance Act, you may submit a written complaint within 30 days of the date of the alleged non-compliance directly with the DOJ component hiring office listed in the job opportunity announcement. For more information visit USAJOBS Help Center - What are criminal history inquiries?

The Division's telework policy requires employees to be in the office at least two (2) days per pay period, or as required by the Division's policy. The option for remote work may be available.

This position is excluded from the bargaining unit.

Please Note: Additional candidates may be selected if more positions become available in the Division within 90 days after the HR office issues the selection certificate.

Required Documents

• Required, Resume - All Applicants: RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement. To receive credit for experience contained in your resume, your employment history must include the start and end dates in the month and year format (MM/YYYY) and include the number of hours worked per week. Failure to follow this format may result in disqualification. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. "USAJOBS - What should I leave out of my resume?"
• Required, if you are a current or former Federal employee:
  • SF-50: If you are a current or former federal employee applying under merit promotion procedures, you must submit a copy of your SF-50 or equivalent personnel action form reflecting your permanent, competitive status. Your SF-50 should document how you meet the requirements including grade levels and full performance levels of current/past positions. Your SF-50 (or equivalent personnel action form) must reflect in Block 24 - Tenure: 1 - Permanent or 2 - Conditional; AND in Block 34 - Position Occupied: 1 - Competitive Service. Failure to submit the required SF-50 document will result in an ineligible rating under merit promotion procedures.
  • Performance Appraisal: ALL APPLICANTS, regardless of eligibility(ies) selected, MUST submit their most recent completed (within the past 18 months) performance evaluation or appraisal, which shows a final rating. If an evaluation or rating is not available, you must provide a statement indicating the reason. If you do not submit an appropriate appraisal or statement, you WILL NOT receive consideration for this position.
• Required, Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable: If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment.
• Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
• Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
• Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
• Required, if you are applying as a Schedule (A) applicant: Schedule A letter from and signed by a licensed medical professional (e.g., a physician or other medical professional certified by a state, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., state or private); or any Federal agency, state agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits citing your eligibility under 5 CFR 213.3102 (u). The proof of disability documentation needs to specify that you are eligible to apply using Schedule A. It does NOT need to detail your specific disability, medical history, or need for accommodation. This letter must be separate from any Veterans Preference documentation. If you are selected and your Schedule A letter is more than three years old, you may be asked to provide an updated letter. See "Sample" Letter.
• Required, if you are applying as a Veterans Employment Opportunity Act or 30% Disabled Veteran Eligible applicant: SF-15 Form, VA letter, and DD214 or certification of expected discharge or release from active duty within 120 days, under honorable conditions.
• Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
• Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13832: A copy of Permanent Change of Station (PCS) orders; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate). You must include verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage) AND Member 4 copy of the DD-214. See more information at USAJOBS Help Center - Military spouses
• Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above.

Applicants will only be considered for the Eligibilities for which they claim in the job questionnaire AND must provide the supporting documentation. Applicants will not be considered for Eligibilities for which they did not claim, regardless of the documentation submitted with the application.

The complete application package must be submitted by 11:59 PM (ET) on 11/25/2024to receive consideration. The application process is as follows:

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
• Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account, all of your applications will appear on the Welcome screen. The application record in your USAJOBS account provides an "Additional Application Information" page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Reasonable Accommodations: This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure or downtime, etc. Encrypted and digitally signed documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

It is your responsibility to ensure your responses and all required documentation is submitted prior to the closing date. For additional information about uploading documents in USAJobs, please refer to this link: https://www.usajobs.gov/Help/how-to/account/documents/upload/.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits