Litigation Secretary 1

About Gross Polowy:

As a two-time recipient of New York State’s “Best & Brightest Companies to Work For”, a seven-time winner of “Best Places to Work” and a two-time winner of “Healthiest Employers” by the Buffalo Business First journal, Gross Polowy prides itself on being a people-first, employer of choice. Established in 2011, our practice is focused in the financial services and real estate industry. Through multiple offices across our geographic footprint, our attorneys and legal professionals work as one team, at our best each day, toward the shared goal of “Achieving Greatness in All We Do.” As a culture, we are consciously committed to the communities in which we live and work and provide support to a variety of local charitable organizations. 

You’ll Thrive Here If:

If you are a well-rounded, results driven, ambitious, and highly motivated individual who enjoys rolling up their sleeves to add value to shared goals, you’ll thrive at GP. 

About the Role:

Litigation Secretary is responsible for the processing of clerical work, direct contact with court clerks, updating of client systems as well as firm’s case management system, filing of papers with the court. Ideal candidate must have strong managerial skills and able to work in a fast-paced environment.    

Duties:

Update clients system of record

Follow-up on document requests from client, title companies, etc. & record documents.

Draft correspondence

Draft & type pleadings, serve on opposing counsel, submit to court, and obtain local counsel if necessary.

Prepares Outlines for per-diem counsel appearances

Fax, file, scan, clerical duties, prepare overnight packages.

Submit various pleadings to court including but not limited Orders to Show Cause-Affirmations in Opposition, Affirmations in Support, Reply/Reply Affirmation, proof read all documents before sending to court

Compile documents to include in the motions/applications 

Prepare and notice local counsel, opposing counsel, mortgagors, and clerk

Contact with Court/Clerk’s for prompt return of papers and to ensure Court has everything necessary to render a decision

Contact local counsel to appear and provide all papers and information needed

Update client systems and firm’s proprietary system of record.

Ensure Court is in receipt of proper docs

Maintain constant contact with local counsel before hearing to ensure proper coverage for court appearances; constant contact with opposing counsel per attorney directives

Send papers for filing

Additional, duties as assigned and/or as business needs dictate

Knowledge, Skills + Abilities:

1 – 2 years of office experience but willing to consider less experience

Able and willing to bring questions and/or concerns to direct Manager

Displays a positive behavior when under pressure of deadlines

Solid computer skills and accurate keyboarding skills

Strong organizational skills and attention to detail

Strong time management skills

Strong comprehension and problem solving skills, with the ability to think analytically

Strong verbal and written communication and client interpersonal skills

Self-motivated and proactive individual

Ability to work in a team environment to meet changing priorities and deadlines, as needed

Compensation Range:    $19.00 - $22.00/hour

*Base pay offered will vary by candidate and is based on various individual factors including but not limited to: market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits). If offered, details of participation in these benefit plans will be provided if a candidate receives an offer of employment.