Executive Assistant - Legal & Corp Governance - Chicago, IL

Executive Assistant - Legal & Corp Governance - Chicago, IL.

Location: This is an onsite position at ADM's Global Headquarters in Chicago, IL requiring a daily on-site presence.

Position Summary:
ADM is seeking an Executive Assistant to provide direct support to the Senior Vice President, Chief Legal Officer and Secretary and the Vice President, Corporate, Securities and M&A Counsel & Assistant Secretary. This highly visible role is critical to keeping key legal and corporate governance projects and initiatives moving forward by delivering high-level administrative support.

Key Responsibilities:

• Ensure complete confidentiality on all sensitive legal and business matters
• Proactively manage complex and frequently changing calendars, taking initiative to resolve scheduling conflicts and maintain seamless daily flow
• Coordinate complex global travel arrangements and prepare accurate expense reports
• Assemble and prepare documents, presentations, reports, and correspondence for both internal and external use, often under tight deadlines
• Design and deliver polished PowerPoint presentations for use in meetings with the executive team, board, and external stakeholders
• Maintain and organize administrative, reference, and legal files, ensuring accurate documentation and timely follow-up
• Create, format, and distribute Excel reports compiled from various internal and external sources
• Review, route, and secure approvals from multiple departments, ensuring timely turnaround on key matters
• Manage multiple Microsoft SharePoint sites and Teams channels, overseeing document repositories, permissions, and access controls
• Plan, coordinate, and manage meetings and events, including those involving external counsel and other key individuals
• Support leaders, at times, during non-standard hours due to travel or urgent company priorities

Key Characteristics:

• Strong spirit of teamwork and proven ability to cultivate and maintain positive working relationships at all levels, both inside and outside the organization
• Maturity, professional demeanor, and personal discretion to confidently interact with senior leaders, directors, and external partners
• Independent decision-making and problem-solving skills with a logical, systematic approach to developing solutions
• Excellent communication skills emphasizing clear, concise writing and speaking
• Outstanding listening, organizational, and time management skills, with meticulous attention to detail and follow-up
• Demonstrated ability to work under pressure to meet critical deadlines
• Prudent judgment in handling highly confidential and sensitive issues
• Flexibility and a positive attitude in adapting to changing priorities and environments
• Commitment to continuous learning and proactively seeking opportunities for process improvement

Qualifications:

• A bachelor’s degree is preferred but not required and/or a minimum of five years of executive assistant or equivalent high-level administrative experience
• Proficiency in the Microsoft Office Suite (SharePoint, Teams, Outlook, Word, PowerPoint, Power BI, and Excel) required;
• Familiarity with Document and Matter Management systems as well as tools such as DocuSign, Adobe Professional and Compare ware software is preferred

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Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check. 

REF:99712BR
About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.


Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between: