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Purpose/Description
The Court Clerk 1 will perform highly difficult, complex and responsible office work in the Court Services division of the Clerk’s office. Duties include but are not limited to handling complex public contact work, reviewing and processing documents for completeness, accuracy and conformance with required office practices, laws and statutes.
Responsibilities
Required Tasks
- Assist in training new employees and refresher training for current employees.
- Accept receipts, fees and payments from customers, issue receipts, enter transactions and supporting data into the cash register, make change, validate payments, verify various Court application fees and reconcile cash with register reports.
- Distribute and review assignments according to Supervisors and Managers instructions, to include various documents relative to Court Services in the Civil, Criminal and Juvenile divisions, receipt and filing of various court documents, Traffic and Ordinance tickets, etc.
- Maintain statistics relative to work received and completed.
- Perform highly responsible clerical tasks, such as letters, memos, spreadsheets, emails, etc., displaying proficiency in various computer programs to include MS Word and Excel.
- Data entry of court orders, judgments and proceedings into the Court Case Management System in a timely manner consistent with the ruling of the Court.
- Prepare and mail Notice of Default Judgment and Notice of Hearing to all parties and all other required notices in accordance with the applicable court rules and Michigan Compiled Laws.
- Affix stamp to documents and prepare documents for certification. Submission of orders for case suppression to appropriate Manager or Supervisor.
- Ensure that document processing deadlines are met for all documents and record in spreadsheet form.
- Maintain docket calendars for scheduling.
- Assist management in the maintenance of court case file records to include filing and retrieval of records and alert manager of any issues.
- Assist with the processing of requests for records both by mail, phone, email and in person.
- Assist customers on phone, in person and email.
- Initiate new cases through document sharing, Odyssey, MIFile and email.
- Assist the public with MIFile and domestic filing system.
- Ensure cases are coded correctly based on Prosecuting Attorney Coordinating Counsel (PACC) codes.
- Order transcripts for AOI courtroom.
- Process prisoner mail.
- Review cases for accuracy and reject for failing to comply with MCR 1.109.
- Interact with other governmental entities locally and nationally.
- Perform other duties as assigned
Qualifications
QUALIFICATIONS
Education/Experience Requirements
- A High school diploma or equivalent; AND
- Two (2) years full-time clerical experience, OR
- A minimum of 60 credits at an accredited college or university
NOTE: Equivalent part-time experience in a law firm will be assessed and credited at the discretion of the Department of Personnel/Human Resources.
SPECIAL CONDITIONS Employees will be fingerprinted and must pass a national criminal background check before being placed in this position and periodically thereafter.
TYPES OF ASSESSMENTS A Written Assessment (95%) covering knowledge of general office practices, general clerical abilities, basic math skills, general clerical practices and procedures and related knowledge. Experience and Training (5%) Online virtual testing and testing at Wayne County Community College-Northwest Campus and the Guardian Building is available.
Candidates must pass all tests in order to be placed on the eligibility list.
In the event that the number of eligible applicants is equal to or less than the number required for certification, the Department of Personnel/Human Resources may substitute for the above tests an evaluation of experience and training or other such tests as the Department may deem desirable to determine the competence of the applicants for appointment.
PURPOSE
The purpose of this examination is to establish an eligibility list from which to fill present and future vacancies. The eligibility list will remain in effect for one (1) year.
This is a continuous examination and ranking on the eligible list will be subject to change as names are added to and removed from the list.
GENERAL INFORMATION
Pay Rate and Fringe Benefits: Appointments will usually be made at the minimum rate with annual increases where applicable. Payment is on a bi-weekly basis. Employees receive liberal fringe benefits, which include vacation pay, sick leave pay, health care insurance, optical, dental, long term disability, life insurance and a retirement plan.
How to Apply: The application may be used both for determining admission to the examination and for rating experience and training. Applicants will be notified by mail of the time and place of the examination. Section 5 (b) of Rule 6 of the Rules of the Department of Personnel/Human Resources provides that persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision within twenty (20) days following the mailing of such notification, stating the basis on which it is felt that their application should be accepted.
Investigation and Probationary Period: An investigation of character and past employment and/or fingerprinting of candidates will also be conducted. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent, in accordance with the provisions of the collective bargaining agreements.
Veteran's Preference: Honorably discharged war veterans who receive passing grades on examination will have ten (10) points added to their final earned examination scores and those who have a service connected disability will have five (5) points added to their score, for a possible total of fifteen (15) additional points. Requests for and proof of eligibility must be submitted at the time of the examination.
Appeal of Rejection: Persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision. An appeal must be filed within twenty (20) days following the mailing of the rejection stating the basis on which the application should be accepted.
Review of Examination: A request to review an examination must be made in writing within twenty (20) days after the notice of result of the examination is mailed. An appeal concerning the rating received must be made in writing within twenty (20) days after the review. An appeal must state the basis on which it is claimed that the rating is improper.
