Litigation Support Specialist (Office Specialist 1) - Portland (Child Advocacy and Protection Division)

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This work matters!

The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Portland Legal office is seeking to hire a seasoned Litigation Support Specialist. Support Specialists with an eye for detail and thrive in a fast-paced environment will excel as part of our team whose mission is to protect abused, neglected, and abandoned children. This position offers an opportunity to request a hybrid work schedule upon the successful completion of onboarding and training.  Approval of a hybrid schedule, with up to one (1) remote day, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team.

If selected to join us, you will be a key member of a team tasked with supporting the work of Section Assistant Attorneys General who provide daily litigation support and legal services for the Oregon Department of Human Services Child Welfare. Apply today and your contributions will make a difference in the lives of one of Oregon’s most valuable resources, our children.

What You Will Do (in part)

You’ll be entrusted to:

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.

• Review docket reports and calendar related hearings.

• Open, close, and maintain physical and electronic filing systems.

• Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information.

• Read, sort, and distribute incoming mail.

• Create, format, and proofread documents.

• Respond to requests for general information and provide explanations to visitors and clients.

• Maintain state cars.

• Order, distribute, and maintain inventory office supplies.

Required Experience, Skills, Training 

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

​OR

• An equivalent combination of experience and college coursework or training in a general office occupation.

Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

AND

• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.

• Have and maintain a valid driver’s license.

Desired Skills, Experiences, and Attributes

• Demonstrated ability maintaining a professional and friendly composure in an environment with frequent interruptions.

• Experience organizing and prioritizing work duties.

• Experience performing data entry assignments efficiency and accurately.

• Proficient in the use of computers, including Microsoft Office Suite and the ability to learn and effectively utilize specialized software applications.

• Demonstrated effective oral and written communication skills.

• Demonstrated ability to work under pressure with strict deadlines.

• Experience maintaining confidentiality with sensitive case information.

• Ability to work with graphic and potentially upsetting material.

Preferred Skills

Preference will be given to candidates with the following skills, knowledge, and experience.

• Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).

• Experience working with and supporting attorneys and other legal professionals or in public service.

• Recent college graduates with critical thinking experience.

What’s In It For You

• Exposure to a variety of operational areas within the Child Advocacy and Protection Division (for those interested in future advancement opportunity).

• Permanent, full-time employment.

• Vacation, sick leave, 11 paid holidays a year, and special days off. 

• Excellent medical, dental, and vision benefits.

• Pension and retirement programs.

• Endless peer and management support, and representation by the Service Employees International Union (SEIU).

• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

Application Process

Candidates from diverse backgrounds are encouraged to apply.  The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.

• Attach your resume.

• Attach a cover letter identifying your attributes that meet the desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. In your cover letter please share why you think you would be a good fit for the position given your job experience and education. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.oregon.gov

Phone: (503) 947-4328
Fax: (503) 373-0367