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Position Summary
The Contract Specialist will be a key member of the Legal Operations Department, reporting to the Senior Director of Legal Operations in Phoenix, AZ. This role is responsible for reviewing, drafting, and administering a broad range of commercial agreements, including sales and procurement contracts, non-disclosure agreements ("NDAs"), joint development agreements, intellectual property licenses, and other commercial documents. The Contract Specialist will support transactional matters by providing drafting, project management, and process expertise, and will work closely with Legal Department attorneys while engaging directly with internal business stakeholders.
Contract Management & Administration
- Serve as the admin for the contract management system, including workflow optimization and troubleshooting.
- Create and maintain reports for Legal leadership.
- Manage user access, permissions, and system updates tied to personnel changes.
Process, Policy & Documentation Support
- Maintain and update Legal’s SharePoint and intranet content.
- Assist with contract audits and ensure compliance with policies and procedures.
- Help onboard employees to Legal processes and contracting tools.
Operational & Cross‑Functional Support
- Process Legal Department invoices.
- Collaborate with attorneys, paralegals, and business stakeholders.
- Manage multiple projects, meet deadlines, escalate issues, and propose solutions proactively.
Qualifications
- Bachelor’s degree preferred, or a paralegal certificate with 5-10 years of experience as a contracts or transactional paralegal.
- Experience reviewing, drafting, and negotiating a broad range of commercial contracts (e.g., sales, procurement, NDAs, JDAs, IP licenses).
Experience with technology-related agreements is a plus. - Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.
- Experience using contract management software.
- Demonstrated ability to manage multiple priorities in a deadline-driven environment with professionalism and sound judgment.
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