Deputy Court Clerk

Job Posting End Date:

Worker Sub-Type:

Scheduled Weekly Hours:

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Position Summary:

Employees in this class are responsible for assisting the Clerk of Court in fulfilling legal responsibilities in the courtroom.  Work is performed in accordance with both legally established and traditionally established procedures and involves responsibility for accuracy and accountability.  Employees in this class will make independent decisions at times.  Employees in this class do not supervise subordinates.  Work originates from the normal operating demands of the various Branch courts.  Supervision and direction is received from both the elected Clerk of Court and the judge in whose courtroom the work is being performed.  Work is reviewed mostly by inspection of written and automated records maintained by the Clerk of Court.  The work involves public contact with citizen jurors, with other citizens appearing in court, attorneys, and members of other departments.

This position is responsible for providing efficient service and coordination of courtroom operations.  Involvement begins with preparing the docket of cases to be called, securing information for the judges to ensure all critical issues are addressed, entering real time information into CCAP, preparing appropriate legal documents, and knowledge of when court security may be needed.  The Deputy Court Clerk may also assist in other areas within the Clerk of Court’s office.

Examples of Work Performed:

The following duties are typical for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Keeps accurate and complete minutes of proceedings with the aid of in-court processing via the CCAP software.  Takes exact minutes of all pleas and court ordered sentences, and all other types of hearings.   The accuracy of these minutes is relied upon by the judges, attorneys, law enforcement, the public, and other agencies.
• Administers oaths and swears in witnesses.
• Marks exhibits during hearings and trials and is responsible for all exhibits being electronically recorded in the case file. 
• Drafts court documents for the judge’s review and signature.
• Regularly works with and maintains effective working relationships with lawyers, District Attorney’s office, Pubic Defender’s office, other County employees, litigants, and the public requiring excellent communication skills.
• Performs secondary duties as back-up in other courts and divisions which may include maintaining electronic files, data entry of cases on CCAP system, docketing, filing, record searches, etc.  May assist the public at the counter.
• Prepare files for scanning.
• Develops solutions to work issues that add value for our customers.
• Participates in establishing professional development goals that are supportive of broader County goals.
• Maintains regular and predictable attendance; works extra hours as required.
• Performs related work as required.

Knowledge, Skills, and Abilities:

• Knowledge of courtroom proceedings and the judicial system is helpful, but not required.  Court Clerks must be able to demonstrate an appropriate set of skills to include multi-tasking, problem-solving, attention to detail, the ability to work in a fast-paced environment and use effective decision making skills.
• Ability to anticipate the evolving needs within the courtroom, and coordinate with external parties including jail staff, court security, attorneys, and court staff.
• Knowledge of the general workings and function of criminal, civil, traffic, juvenile, and family court is helpful.
• Ability to learn moderately complex court procedures with hands-on training.
• Ability to speak clearly and forcefully in a courtroom setting.
• Punctuality and ability to adhere to tight time scheduling.
• Skill in operating a personal computer to input data into CCAP.
• Ability to coordinate the use of various media including TV, video conferencing, phone, and other electronic devices.
• Ability to write clearly and legibly.
• Understands the County’s and department’s mission, core values, plans, and priorities for the future.
• Ability to contribute to a positive work culture that fosters excellent customer service and teamwork.

Qualifications:

High school graduation or equivalent and 2 years clerical office experience; OR equivalent combination of related post high school education and experience.  Experience in the legal field is preferred but not required.

Compensation:

Starting hourly rate: $20.12  +  Marathon County benefits.   

https://www.marathoncounty.gov/about-us/careers/employee-benefits

Selection Procedure:

Selection of the successful candidate may be made by assessment of experience and education, criminal record check, oral interview, review of references, and other appropriate job-related selection procedures.  All applicants will be notified as to the status of their application.

Special Accommodations:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information.  If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law