Legal Financial Billing Operations

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*This role is based out of our Chicago, IL location.

The Legal Financial Billing Operations role will be responsible the financial operational end-to-end processes for Corporate and Legal Affairs, systems and services related to the outside counsel management globally. This position includes other responsibilities such as legal invoice processing, reporting, and implementing improvements.  Substantial interaction with IT, global users of the department’s matter management technology, procurement, Finance, and outside counsel law firms. 

Responsibilities:

Invoice Processing

• Process outside counsel legal and other vendor invoices. Understand direct and indirect tax implications for outside counsel legal invoices for the countries/regions that company does business

• Respond to law firm and vendor queries regarding invoices and payments and act as primary contact for all invoicing issues with internal colleagues

• Monitor and reconcile invoices between e-billing and SAP systems

• Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines

• Analyze rejections and/or deductions, resolve issues, coordinate, and process revisions or adjustments

Matter and Vendor Management

• Act as the primary contact for all matter management issues with internal stakeholders, law firms and vendors

• Oversee timekeeper management, including new timekeeper requests and approvals

• Ensure integration, development, continued improvement of the Global Law Department’s Matter Management and electronic billing systems, and ensure compliance with the global financial and budgeting requirements

• Manage law firm and vendor onboarding process to Mondelez International’s electronic billing and matter management system

Other

• Provide regular onboarding and front-line training and ad hoc technical support for legal technology platforms.

• Develop and maintain standard operating procedures, new user training manual and reference guide, user dashboards, templates, and a coordinated onboarding process for new law firms and vendors.

• Enforce law firm compliance with Outside Counsel Guidelines, in support of overall outside counsel management.

• Coordinate and maintain the department’s Global Outside Counsel Management strategy processes and tools to share knowledge and procedures across the legal department

• Project management, development of policies and procedures, define reporting requirements, process improvements, as well as end-user training and enhance the global team’s operational effectiveness and support

• Assist with the management of outside counsel and legal vendor arrangements including firm engagement, retention, billing, performance reviews, diversity and inclusion tracking, and firm compliance with all internal guidelines and requirements

• Help manage and operationalize Legal team onboarding process, including materials, initial meetings, and necessary trainings

• Special Projects

Qualifications

• Bachelor’s degree in business, finance organizational management or another applicable area

• 5+ years of experience in legal operations/financial analysis

• Advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.)

• Finance Dashboards

• Legal Operations background in Corporate or Law Firm

• Possess deep understanding of accounting principles and ensuring compliance with legal billing guidelines

• Previous finance experience

• Demonstrated leadership and project management in cross-functional projects

• Experience with electronic billing and matter management and understanding Ledes files

• Excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations

• Excellent written and verbal communications skills

The base salary range for this position is $95,100 to $130,800; the exact salary depends on several factors such as experience, skills, education, and budget. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results.

In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company.

The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including Oreo and  Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products —are close at hand for our consumers across the country.  

Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.

For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal