Legal Support Specialist/Secretary

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Corporate Team as a Legal Support Specialist in our Washington D.C. office.

We are seeking a highly skilled and experienced professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate will possess advanced problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Exceptional communication and leadership skills are essential for collaborating effectively across teams and delivering outstanding client service. With a client-focused mindset and a proactive approach, you will play a critical role in supporting a senior shareholder, driving practice success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role is based in our Washington D.C. office on an in-office basis. This role reports to the Business Director.

Position Summary

The Legal Support Specialist provides high-level practice and administrative support to attorneys in the Corporate group. The ideal candidate will exhibit professionalism, excellent communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. Flexibility to work overtime as needed is required.

Key Responsibilities

• Creates, edits, proofreads, and processes legal documents such as correspondence, memoranda, closing documents, and other practice-specific materials.

• Demonstrates a strong understanding of assigned attorneys’ practices and clients, including maintaining current calendars, meetings, client contacts, and matter lists.

• Submits conflict checks, opens new client matters, prepares engagement letters, and reviews or edits client billing invoices.

• Coordinates domestic and international travel, accommodation, and entertainment arrangements for assigned attorneys.

• Processes and reconciles expense reports and vendor invoices promptly and accurately.

• Maintains organized legal files, both paper and electronic.

• Collaborates with Administrative Support Coordinators, Paralegals, and other legal support team members as needed.

• Utilizes firm resources effectively to achieve desired results.

• Assists with overflow work and special projects as assigned.

Qualifications

Skills & Competencies

• Exceptional attention to detail, outstanding organizational skills, and effective time management.

• Excellent interpersonal and communication skills (both oral and written), with professional demeanor and presentation.

• Ability to recognize and maintain confidential, sensitive, and proprietary information.

• Capacity to work under pressure and meet strict deadlines.

• Proficient with computer applications, word processing, and spreadsheets.

• Flexibility to work overtime as required to meet deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred.

• Minimum of 3 years of corporate experience within a law firm or other professional organization is preferred.

• Knowledge of laws, legal codes, bankruptcy court procedures, or agency rules relevant to the assigned practice group (e.g., SEC Edgar, Carta, SimplyAgree) is a plus.

Technology

• Proficient in Microsoft Office Suite applications (Word, PowerPoint, Excel, Outlook) and document management systems.

• Experience with iManage and DocuSign is a plus.

The expected pay range for this position is:

$36.66 to $42.48 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.