Operations Assistant

Operations Assistant – Join Our Growing Law Firm

Nachawati Law Group is seeking an Operations Assistant to help support firmwide operational functions across multiple departments and assisting with building management for a five-story office facility. This role helps drive organizational efficiency, supports reporting and project management, and ensures seamless operational execution across teams.

Responsibilities of our Operations Assistant

Firm Operations Support

• Assist with daily operational tasks across all firm practice groups.
• Support the Director of Operations with scheduling, project coordination, follow-ups, and task execution.
• Maintain operations calendar, including all standing meetings for departments and leadership.
• Coordinate with Marketing, HR, IT vendors, and Accounting to ensure department alignment and communication.
• Assist with firmwide intake and staff onboarding (office setup, access, equipment coordination).
• Help manage vendor relationships and maintain office supply inventory.
• Coordinate conference room bookings and hospitality needs for meetings and visitors.

Reporting & Productivity Tracking

• Prepare and maintain internal operational and productivity reports, including:
• Staff productivity metrics
• Case progression and milestones
• Campaign funding and lead performance
• Case volumes, workloads, and timelines
• Assist with budget forecasting and tracking operational expenses.

Process & Training Support

• Work with departments to support development and updates of Standard Operating Procedures (SOPs).
• Assist in implementing new workflows and documenting process improvements.
• Coordinate staff training sessions and provide follow-up support/resources.

Technology & Software Access

• Assist with firm business applications and login management, including user access setup and removal.
• Collaborate with IT to coordinate technology requests and ensure seamless system access during onboarding and offboarding.
• Track equipment assignments and maintain accurate access logs.

Department & Administrative Support

• Support Mass Tort, Trial, PI, Public Entity, and Environmental teams as needed.
• Help route operational requests and provide administrative support across departments.
• Maintain internal project dashboards and request logs.
• Assist in the coordination of firm events, trainings, and culture initiatives.

Building & Facilities Coordination

• Support day-to-day building operations for a 5-story office building.
• Serve as a point of contact for building vendors and service providers (maintenance, HVAC, janitorial, etc.).
• Monitor building floors for upkeep, safety, and supply needs.
• Assist with badge access, office keys, and guest entry.
• Support emergency preparedness, signage, and compliance postings.

Experience Required for our Operations Assistant

• High school diploma and at least 2+ years of experience in office administration, operations, or legal support—experience in a legal or professional services environment is preferred.
• Strong organizational, reporting, and project-management skills.
• Ability to maintain confidentiality
• Proficiency in Microsoft Office; experience with CRM/legal software a plus (Litify, Salesforce, Excel, Zoom, Adobe, RingCentral, etc.)
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Excellent communication skills and professionalism.
• Ability to walk building floors and occasionally lift up to 20 lbs.

Ideal Candidate

• Proactive, detail-oriented, and highly organized
• Thrives in a fast-paced legal environment
• Tech-savvy and resourceful
• Comfortable coordinating across multiple departments and priorities

What We Offer

• Competitive compensation based on experience.
• Comprehensive and generous benefits package, including medical, dental, vision, short-term, and long-term disability, and life/AD&D, voluntary benefits, pet discount program, and discounts on 1,000s of items via Perkspot. 
• Matching 401(k), up to 6% match.
• Collaborative and diverse work environment.
• Garage parking is available.

About Nachawati Law Group

At Nachawati Law Group (www.ntrial.com), we successfully fight corporate injustices for our clients by delivering passionate, persistent, professional, and trustworthy representation. Our lawyers are passionate about balancing the scales of justice for our clients. We focus on our client’s needs and believe in being approachable, responsive, effective, and trustworthy. Building successful relationships with our clients allows us to represent them more effectively and address their needs.

Nachawati Law Group is an equal employment opportunity firm and considers all individuals regardless of race, religion, sex, national origin, age, disability, veteran status, or sexual orientation. We do not tolerate discrimination in hiring, work responsibilities, promotions, compensation, terminations, or any other employment conditions.