Legal Administrative Assistant

Position: Legal Administrative Assistant

The Door is an unparalleled model for youth development, offering a comprehensive range of integrated services within a single site for over 11,000 New York City youth each year. Our mission is to empower young adults to reach their full potential by providing comprehensive youth development services in a diverse and caring environment. At The Door, youth can access health care and education, mental health counseling and crisis assistance, legal assistance, college preparation services, career development, housing supports, arts, sports and recreational activities, and nutritious meals – all for free and under one roof. By providing participants with our suite of integrated services, we seek to provide any motivated young person with the tools, resources, and opportunities needed to successfully transition into adulthood.

The Legal Administrative Assistant is responsible for all administrative aspects of the department that provides civil legal services to young people, with a focus on providing support for the Center’s immigration practice. The Administrative Assistant reports to a Managing Attorney.

This position also supports our Bronx Youth Center and must be able to travel between our Main Office located at 555 Broome Street, NYC and the Bronx Youth Center located at 2999 Third Avenue in the Bronx.

Responsibilities:

• Greet young people seeking legal services and explain the Legal Services Center’s intake process
• Maintain Center’s calendar, schedule appointments
• Answer phones and respond to general inquiries about services
• Assist with outreach efforts through mailings and telephone contact
• Complete forms documenting members’ contact with Legal Services Center, provide referral information, and coordinate membership services for clients.
• Maintain file and case management database with updates on case status; update client contact information in case file, case management database, and with required courts and agencies in coordination with attorneys and paralegals.
• Assist with administrative aspects in individual cases (collection of immigration fees, delivery and pick up of documents, etc.)
• Manage compliance with contracts, including data entry and quality assurance
• Coordinate events including Fall Kick-Off and Immigrant Youth Night
• Monitor and maintain office supplies
• Process requests for payment
• Orientate new staff and interns
• Coordinate interns: provide training to interns and volunteers
• Complete other responsibilities and functions as assigned by supervisor

Qualifications:

• Bachelor’s degree required
• Knowledgeable of and ability to apply positive youth development principles to working with young people
• Experience in an administrative position required, experience in a legal office or organization preferred
• Strong interpersonal skills and organizational skills
• Excellent verbal and written communication skills
• Must be proficient using MS Office Suite, particularly Word and Excel programs
• Professional proficiency in Spanish required

Work Schedule: Full time, Monday - Friday, 9:00 am - 5:00 pm or 10:00 am - 6:00 pm, 35 hours a week

COVID -19 POLICY

The Door follows the CDC and NYS recommendations to prevent the spread of COVID-19. The Door requires all new hires to be vaccinated against COVID-19 unless they have a qualified exemption.

We are committed to building a diverse and inclusive community. We support a broadly diverse team who will contribute to our organization. We are an equal opportunity employer for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law