Corporate Paralegal

About the role

The Corporate Paralegal is a dynamic and tech‑savvy professional who plays a critical role in advancing the Legal Department’s priorities. This position goes beyond traditional paralegal work by combining expertise in corporate governance, compliance, and contract management with a forward‑looking focus on legal operations and technology. Acting as both a trusted legal resource and an operational strategist, the Corporate Paralegal leverages modern tools and systems to streamline processes, enhance efficiency, and enable the Legal Department to operate as a high‑impact business partner.

The ideal candidate is not only detail‑oriented and highly organized but also curious, adaptable, and eager to adopt new technologies that transform how legal services are delivered. This role is perfect for someone who thrives at the intersection of law, business, and innovation.

What You’ll Do

• Support board and committee meetings, including preparing agendas, materials, and minutes.
• Maintain corporate records and assist with transactions and due diligence.
• Oversee contract review and management processes, ensuring consistency and compliance.
• Act as a liaison between Legal and business teams, as well as outside counsel.
• Manage department workflow, calendars, and special projects.
• Track regulatory developments and assist with compliance initiatives.
• Facilitate clear communication and exercise judgment on when to escalate issues.

Key Responsibilities

Corporate Governance & Recordkeeping

• Support Board of Directors and committee meetings, including drafts of agendas, materials, resolutions, corporate documents, and minutes.
• Maintain corporate records (minute books, stock ledgers, organizational documents) for the parent company and its subsidiaries.
• Assist with corporate and capital market transactions, including due diligence and documentation.
• Manage calendars, schedule prep meetings, coordinate time and responsibilities for all Board and committee meetings for management and director participants.

Contract Review & Management

• Serve as primary administrator of the Legal Department’s contract review process, including receiving requests, prioritizing, assigning for review, gathering and communicating information, and coordinating execution of final agreements.
• Conduct initial reviews of NDAs and clauses in agreements against preferred wording to streamline the attorney-review process.
• Partner directly with reviewing attorneys and internal business units to facilitate timely and effective contract reviews and negotiations.
• Track renewals, terminations and other key dates for all contracts in the organization's vendor management system and coordinate with business owners, consistent with vendor and contract management policies.
• Implement and optimize contract management policies, procedures and workflows, develop templates and preferred clause libraries to ensure consistency and compliance, optimizing the organization’s technology tools to gain efficiencies.

Legal Research, Regulatory and Legislative Tracking

• Conduct legal research and summarize findings.
• Monitor regulatory and legislative developments and assist with policy implementation.

Strategic & Operational Support

• Coordinate calendars, deliverables, and special projects for the Legal Department, ensuring alignment and momentum.
• Anticipate roadblocks and proactively implement solutions.
• Maintain resource libraries and evaluate new tools to improve efficiency.
• Manage Legal Department workflow, priorities, and deadlines using modern project‑management tools.
• Prepare reports, presentations, correspondence, and other materials in support of department deliverables.
• Develop and maintain the Legal Department intranet site.

Qualifications

• Bachelor’s degree required.
• 4-6 years of corporate paralegal experience, ideally in insurance or financial services.
• Strong background in drafting governance documents (agendas, resolutions, charter updates, etc.) and contract lifecycle administration.
• Ability to handle sensitive information with discretion.
• Adept at adopting, implementing, and leveraging legal operations and enterprise productivity technologies (e.g., contract management and workflow automation).
• Excellent analytical, organizational, communication, and project management skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail), Confluence and Asana or similar tools.