Legal Practice Assistant

Summary:      

Responsible for providing legal administrative support for the Labor and Employment Practice Group.

Essential Job Functions:     

• Preparing legal documents and correspondence
• Gather, copy, organize and compile supporting documents for applications, petitions and filings.
• Data collection and data management
• Coordinating meetings
• Interacting with clients
• Time entry
• Running conflicts
• Opening and maintaining client files, including filing
• Processing client bills and expense reimbursements
• Travel logistics
• Calendaring

Necessary Knowledge, Skills and Abilities:

• Comfortable managing a large number of cases.
• Experienced in billing.
• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail, quality, and accuracy, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications (Word, Excel, and Outlook) and Adobe; PowerPoint and INSZoom or immigration practice management software a plus.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Ability to respond quickly to changing demands and be self-motivated with the ability to work independently as well as part of a team

Educational and Experience Requirements:

• High School diploma required.
• Prior litigation experience preferred.
• Immigration experience preferred.
• 5+ years of experience preferred.

Work Environment and Physical Demands:         

• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.