Assistant Supervisor

Division/Unit: Case Management Services 

Civil Service Title: Community Associate 

Position Title: Assistant Supervisor

Salary Range: $62,723 - $62,723

Job Description:

The New York County District Attorney’s Office (DANY) has an opening for an Assistant Supervisor in its Case Management Services Unit (CMS). In this position, the Assistant Supervisor is responsible for providing supervisory support to employees in Case Support Services.

Responsibilities include but are not limited to:

• Help supervise staff and ensure appropriate coverage for the unit. 
• Direct staff members who organize and manage case files, court notes and documents. 
• Provide leadership, guidance, and direction to the staff in how to handle incoming emails and requests. 
• Assist management in producing reports.
• Coordinate with administrative staff of other organizations to ensure that services, schedules, and projects meets objectives and deadlines.
• Coordinate with leaders to ensure that the department’s data goals and objectives are met.
• Lead, train, and provide guidance to a team of Court Part Data Specialist to meet the office’s goals and objectives.
• Perform in-depth computer searches of data discrepancies in reference to the office’s data.
• Update internal tracking systems to organize adjournments, pleas, defense attorney changes, and sentencing information for the cases.
• Check documents and analyze data for accuracy of information and conformity with established policies.
• Create spreadsheets, charts, and other visual aids.
• Fix and solve data issues using investigation and research skills to maintain correct information in various internal programs.
• Collect and analyze data relevant to cases using Criminal Inquiry Systems (CIS) information, finished court calendars and other programs.
• Help to create and maintain various in-house management systems used to track cases.
• Perform related tasks as assigned by supervisor.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor’s degree from an accredited college and minimum one (1) year of relevant experience. 

Preferred Requirements/Skills:

• Experience in the Criminal Justice System.
• Ability to supervise various levels of staff based on office initiatives.
• Ability to work evenings, weekends, and holidays.
• Superior interpersonal, organizational, and communication skills.
• Ability to interact with all levels of staff, witnesses, defense attorneys, law enforcement personnel, community residents, community organizations and partners, and law enforcement agencies to build institutional relationships.
• Proficient in Microsoft Word, Excel, and Access.
• Ability to maintain, update, and edit existing and new in-house proprietary databases.
• Ability to work independently and manage multiple short-term projects.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Strong attention to detail and high concern for data accuracy.
• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Self-motivated with ability to perform under pressure in a fast-paced environment.
• Ability to prioritize among competing needs and respond quickly to requests for information.
• An understanding of general practices related to legal records management, data protection, and privacy/confidentiality.

How to Apply:

• Apply with a Cover Letter and Resume. 

Hours/Shift:

• Monday through Friday 9:00 am to 5:00 pm.
• Ability to work overtime on short notice.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Two (2) years commitment to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position. 

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.