Legal Secretary

JOB LOCATION

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Hiring salary: $21.31 - $26.64

The deadline to submit an application for this position is Friday November 22, 2024. However, it is subject to close at any time once a qualified pool of applicants is obtained.

PRIMARY DUTIES AND RESPONISIBILITIES

• Performs data entry on a Linux Environment/Computer System and uses electronic case management systems.

• Gather data and create statistical reports.

• Initiates, develops, maintains, and closes legal case filings.

• Processes paperwork and electronic documents regarding incarcerated defendants, warrants, State Motor Vehicle, process servers, and court personnel

• Files legal documents and correspondence electronically

• Answer telephone inquiries from defense attorneys, the general public, other agencies and officials.

• Prepares and processes dockets, personal service affidavits, and subpoenas.

• Maintains legal library upon request.

• Downloads police body worn cameras, 911 calls and other digital evidence for discovery.

• Responsible for working with confidential law enforcement records and reports.

• Performs additional duties as assigned.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

Experience:

• At least three (3) years of related technical and administrative support experience
• Experience in a legal office is preferred

Knowledge of:

• General office procedures
• Legal terminology
• Legal forms
• Personal computers including related word processing software applications
• Share point and electronic case management systems

Skills in:

• Strong interpersonal and leadership skills
• Typing at a minimum rate of 50 net words per minute
• The use of personal computers including related word processing software
• Intermediate skills in Microsoft Excel

Abilities to:

• Establish and maintain effective working relationships with employees, citizens and elected officials
• Maintain effective working relationships with individuals who encompass different or difficult personalities
• Handle sensitive situations with tact and diplomacy
• Communicate effectively both verbally and in writing
• Multi-task and prioritize work while effectively managing multiple projects with deadlines
• Retain events and communications had that occurred throughout the day in order to record and gather the information for proper documentation
• Work well in a fast-paced environment with constant interruptions by callers, visitors and colleagues
• Adapt to a rapidly changing environment while learning new skills
• Absorb multiple situations and people

Essential Personnel:

When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel. 

Requirements:

Light physical work lifting up to 20 pounds at a time with frequent lifting or carrying of objects weighing up to 20 pounds.  Occasional walking and standing.  Frequent hand/eye coordination to operate computer keyboard and office equipment.  Vision sufficient to read computer screens, reports, and related documents.  Dexterity and ability to operate computer keyboards and other related office equipment.  Sufficient endurance to sit and work at a computer for extended periods of time and to walk, stand and bend in our file room for frequent pulling of CA case files for Dockets and filing.  Frequent speech communication and hearing to maintain communication with employees and citizens. 

Work Environment:

Primarily works in a clean, comfortable environment.  Frequently uses standard office equipment including computers, calculator, multi-line telephones, copy and fax machines.   Frequently answers telephone.  Incumbent may need to use personal equipment (vehicle, cell phone, etc.) in the course of their employment.   

For Veterans preference:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
           
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.