Corporate Paralegal

Terra Vista Management is a leading California real estate asset and property management firm specializing in managing a portfolio of companies and their assets including RV resorts, upscale mobile home parks, marinas and food and beverage operations. Our mission is to deliver exceptional service, corporate management expertise, property level support and innovative management solutions. 

We seek a full-time paralegal who will join our in-house legal team, working directly with our General Counsel, and provide essential support in litigation, transactions, corporate governance and administrative matters. Requires a strong understanding of both litigation processes and basic corporate/LLC/partnership law, demonstrating exceptional organizational skills and attention to detail. This position requires excellent communication skills and the ability to work collaboratively. Salary is contingent on experience. Benefits include paid company holidays, vacation and sick time, two floating holidays, 401(k) with match, and company medical, dental, vision and life insurance. As a Terra Vista Management team member, you also are welcome to visit the RV resorts with friends and family.

This position is open to candidates in Southern California only; the position can be primarily remote; however, there will be times when the paralegal will need to work at the corporate office in Del Mar, CA, or Terra Vista Management’s properties located in Newport Beach, CA, or San Diego, CA. 

On any given workday, the paralegal will manage tasking in the following functional areas:

Litigation

• Coordinate with outside counsel and work with the internal team on all stages of litigation, arbitrations and mediations.
• Timely manage the discovery process, including the collection, retention, and production (bates labelling) of documents, interviewing employees and analyzing data, and reviewing and revising written responses to discovery.

Corporate Governance and Transactions

• Maintain corporate/entity records and minute books.
• Independently prepare annual written consents for the election of directors and officers, resolutions for distributions, and other corporate and entity resolutions as required.
• Research corporate laws as assigned.
• Ensure compliance with corporate/entity governance requirements and best practices.
• Assist with transfers of entity membership interests.
• Assist with financings and other transactional closings and post-closing issues, including due diligence.

Employment and HR Support

• Draft and update employee housing agreements and separation agreements based on approved forms.
• Assist in employee-related investigations (e.g., workplace misconduct).
• Track labor law updates and help ensure compliance.
• Supervise quarterly audits of labor law practices.
• Work with HR to draft Standard Operating Procedures (SOPs) and employee acknowledgements.

General Legal Support

• With supervision, prepare, proofread, and edit correspondence, contracts, lease forms and other documents.
• Work with operations to draft operational SOPs.
• Track compliance with permits, licenses, and registrations.
• Monitor changes to laws, guidelines, or regulations and submit summary reports.
• Conduct research and provide support on various legal issues as needed.

General Department Support

• Manage legal department calendars, deadlines, and workflows.
• Schedule meetings and prepare appropriate meeting materials.
• Organize and maintain paper and electronic records on matters and assist in maintenance of document files on SharePoint.
• Participate in the design and provision of continual improvement of processes and procedures.
• Track budgets and legal spending, including invoice review.

• Associate’s Degree in Paralegal Studies, or Bachelor’s Degree in any major and a Certificate in Paralegal Studies, or a Bachelor’s Degree in Paralegal or Legal Studies
• A minimum of five (5) years’ work experience in a paralegal role, preferably at a large law firm.
• Experience with California law and strong understanding of legal terminology, procedures, and corporate/LLC/partnership governance.
• Advanced computer proficiency, including expertise in Microsoft Outlook, Word (with document editing and comparison tools), Excel (for spreadsheets and databases), SharePoint, Planner, Adobe Acrobat Pro, and web-based conferencing and collaboration applications. Advanced proficiency in online legal research and internet search resources.

Core Competencies

• Expert organizational skills and written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner.
• Discretion in handling sensitive and confidential information.
• Ability to work independently with supervision as needed.
• Collaborative mindset and ability to work cross-functionally.
• Willingness and ability to learn and assume new tasks and responsibilities.
• Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned.

While Terra Vista Management appreciates initiative, please do not submit a resume unless you have the qualifications specified above.