Legal Secretary - Division of Child Support

We are seeking a highly skilled and detail-oriented Legal Secretary to join our team. Under the direction of the Legal Support Staff Supervisor or designee, this position is responsible for independently preparing advanced-level legal correspondence and documents—such as legal briefs and affidavits—within strict deadlines. The role requires excellent organizational skills, the ability to prioritize tasks, and a strong understanding of legal terminology and procedures.

Why Join Us?

• Starting Pay: $18.16/hour 
• Pay Increase: $19.06/hour after successful completion of a 180-day probationary period, with annual increases thereafter 
• Full-Time Schedule: Includes a paid lunch hour 
• Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage 
• 15.5 Paid Holidays annually 
• Vacation: 80 hours annually after one year of service 
• Personal Leave: 40 hours per year 
• Sick Leave: Accrues bi-weekly, up to 120 hours per year 
• Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) 
• Insurance: Employer-paid life and accidental death & dismemberment coverage 
• Flexible Spending Account option available 

Key Responsibilities

• Prepare and format complex legal documents (e.g., complaints, motions, affidavits, briefs) independently and under time constraints 
• Perform word processing and document formatting using Microsoft Word and other software 
• Conduct fact-checking and assist attorneys with case preparation 
• Proofread legal documents for accuracy and consistency 
• Communicate professionally with clients, court staff, and opposing counsel 
• Organize and maintain electronic legal records 
• Manage calendars, including court dates and training schedules 
• Perform general office duties: filing, copying, faxing, and mail handling 
• Prioritize and complete assignments with minimal supervision 
• Assist in training new staff 
• Utilize CSEM as it relates to job responsibilities 
• Attend all mandatory meetings and perform other duties as assigned 

Knowledge, Skills & Abilities

Knowledge of:

• Microsoft Office Suite (Outlook, Word, Excel) and state computer systems 
• Legal terminology, court procedures, and document formatting 
• Office practices, mail procedures, and equipment usage 

Skilled in:

• Legal document preparation and proofreading 
• Time management and multitasking 
• Oral and written communication 
• Attention to detail and accuracy 

Ability to:

• Work independently and collaboratively under pressure 
• Prioritize and manage multiple assignments 
• Maintain confidentiality and professionalism 
• Create and modify templates and forms 
• Resolve routine issues and maintain accurate records 

Minimum Qualifications

• High school diploma or GED 
• Associate degree in legal secretarial sciences or two (2) years of experience in a legal secretarial role within a law firm or government office 
• Typing speed of 55 words per minute (corrected)