Municipal Court Clerk

First review of applications will begin July 28, 2025; position may close at that time.

The Town of Eaton Colorado is looking for a part-time Municipal Court Clerk. 

Escape the hustle and bustle of the city and become part of something truly special in our beautiful town on the northern plains of Colorado. Enjoy the picturesque surroundings, from the sprawling farmland to the nearby bike trails and Pawnee Grasslands.

ABOUT THE POSITION

Under general supervision, the Municipal Court Clerk is responsible for performing a variety of administrative, clerical, and customer service tasks to support the efficient operation of the Municipal Court. This position is often the primary point of contact for the public regarding court-related matters and plays a key role in maintaining accurate court records and ensuring compliance with legal procedures. Reports directly to the Town Clerk.

ESSENTIAL FUNCTIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serve as the primary administrative support for Municipal Court operations.
• Prepare, maintain, and file accurate court records, dockets, and case files in accordance with Town and State requirements.
• Schedule court hearings, trials, and other proceedings; issue notices to all involved parties.
• Collect and process fines, fees, and other court-related payments; issue receipts and maintain payment records.
• Prepare and distribute summonses, subpoenas, notices, and other legal documents.
• Provide information to the public regarding court procedures, fines, and scheduling.
• Coordinate with law enforcement, attorneys, and other Town departments as needed.
• Attend court sessions; assist the Municipal Judge by calling cases, maintaining order, and recording proceedings.
• Prepare and submit required reports to the Colorado State Court system and other relevant agencies.
• Ensure compliance with applicable Town ordinances, state laws, and court procedures.
• Maintain confidentiality of sensitive information and adhere to records retention policies.
• Perform general office duties, including data entry, filing, and responding to public inquiries.
• Other duties as assigned.

SUPERVISION

• None. 

KNOWLEDGE, SKILLS and ABILITY 

• Ability to consistently promote, support, work, and act in a manner in support of Town’s vision, mission and values. 
• Knowledge of or ability to learn Colorado municipal court procedures and legal terminology.
• Strong attention to detail, accuracy, and organizational skills.
• Proficiency with computers and office software, including Microsoft Office.
• Strong communication and interpersonal skills; ability to interact effectively with diverse members of the public.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently, multitask, and prioritize responsibilities
• Knowledge of legal terminology and legal documentation format sufficient to be able to read, interpret, and prepare legal documents.

CORE COMPETENCIES

Leadership, Accountability, Integrity, Confidentiality, Honoring the Public Trust; Customer Service, Innovation, Attention to Detail, Energetic, Highly Motivated.  

Experience

• Four (4) years of administrative, clerical, or customer service experience required. One (1) year of which must be experience in a legal, municipal or court setting. This is in addition to any years used to satisfy the education requirement.
• An equivalent combination of education and experience may be substituted on a year for year basis.

Education

• High School Diploma or General Education Diploma (GED) equivalent is required. 
• At least two years of college preferred.
• Bilingual skills (English/Spanish) desirable but not required.

Additional Requirements/License/Certifications

• Must be a notary or be able to become a notary within six (6) months of employment is required.
• Must have reliable transportation. 
• Must have a valid driver’s license. 
• Ability to work a flexible weekday schedule to accommodate court attendance.
• Must pass a driving record (MVR), reference check, criminal history background check prior to the start of employment.
• Must be able to provide documentation that proves eligibility to work in the United States without sponsorship.

WORKING ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an indoor professional office environment.  
• Operates computer and general office equipment, such as calculator, copier, and facsimile machine. 
• Work requires regular contact with the public, town departments, state, federal, local businesses. 
• Subject to many interruptions, with pressure due to multiple calls and inquires.

PHYSICAL AND MENTAL REQUIREMENTS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, sit, walk, walk, talk, reach with arms and hands, have good manual dexterity, use hands and fingers to operate a computer and telephone keyboard, handle or feel, hear alarms/telephones/normal speaking voice.

• This is largely a sedentary role; however, some filing is required; it would require the ability to reach for and lift files, open filing cabinets and bend or stand on a stool as necessary. 
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.  
• Work primarily involves a high degree of visual and/or mental concentration.
• Light physical effort may be required by moving and positioning objects up to 20 pounds occasionally and / or 10 pounds frequently.

Benefits: Generous vacation and sick leave policies.

The Town of Eaton is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race (including traits historically associated with race, such as hair texture, length and/or protective hairstyles), color, religion, creed, national origin ancestry, age 40 or older, marital status, disability, sexual orientation, genetic information, pregnancy, or other characteristics protected by law. 

The Town of Eaton will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require reasonable accommodations to ensure a positive experience applying or interviewing for this position, please direct your inquiries to cpshr@eatonco.org. 

Notice Regarding Medical and/or Recreational Marijuana Use: Because the possession and use of marijuana whether for medical use or otherwise, constitutes a federal offense and because the Town is a drug free workplace, the Town will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the Town while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed or otherwise permitted, medication does not alter or otherwise change this policy.